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JOB REQUIREMENTS: Job ID21434 INTRODUCTION: Administrative Assistant I College of Arts and Human Sciences The College of Arts & Human Sciences at UW-Stout seeks a dynamic team member to provide administrative support at a .625% position. This position will work majority of the time during the academic year with limited hours during the summer months depending upon the needs of the College. The assistant will work closely with program directors to support several academic programs in the College, as well as other administrative tasks. The strong focus on coordination and support of these diverse areas and people requires skills such as external/internal communications, event planning, accreditation support, coordinating internal application processes, and general computer/electronic support for office functions. Official UW Title (Code) / Job Description Administrative Assistant I AD001 RESPONSIBILITIES *Academic support for School of Art & Design (40% of position duties) *Organize the BFA Mid-Program Reviews. *Assist with the Bud & Betty Micheels Student Artist-in-Residence Program. *Assist the Special Event Committee with the SOAD Speaker Series. *Coordinate and execute card access requests for student access to the School of Art & Design facilities in the following buildings: Applied Arts, Micheels Hall, CommTech, and Harvey Hall (Theater). *Assist the Program Office Administrative Assistant III, as needed, in answering student questions about their program plans. *Query the student database to provide information to program directors regarding current and projected enrollment numbers. Academic support for current School of Art & Design BS programs and other programs in the College of Arts and Human Sciences (40% of position duties) *Provide program-specific information to program directors, department chairpersons, administrative staff, faculty, students. *Use appropriate software and campus systems (i.e., Excel, Peoplesoft, Access Stout, UWBI) to obtain student data as requested and update student information for program directors. *Assign student advisors and coordinate advising strategies with program directors. *Assist program directors and school director in development and maintenance of marketing materials. APPLICATION INSTRUCTIONS Complete applications received by end of day, December 9, 2024 are ensured full consideration. Applications submitted after December 9, 2024 may be reviewed at the discretion of the search committee or until position is filled. To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs Required application materials: *Cover letter (* See below) *Curriculum vitae or resume *All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual\'s disability. For questions regarding this position or recruitment, please contact: Search Chair: Keif Oss Email: ossk@uwstout.edu If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact: Search Coordinator: Michael Capel Phone: 715-232-5373 Email: capelm@uwstout.edu For additional details and to apply, visit the following website and search for Job ID 21434: www.careers.wisconsin.edu ***** OTHER EXPERIENCE AND QUALIFICATIONS: Minimum / Required *High school diploma or equivalent. *Experience in supporting an office with a variety of stakeh lders Highly Desired/Preferred *Excellent verbal and written communication skills. *Excellent interpersonal and customer service skills *Excellent judgment including sensitivity to personal and confidential information. *Basic computing skills, including familiarity with desktop hardware and proficiency in standard business software programs and the Internet. Skills in Microsoft Excel are valued. *Adaptability to function in a dynamic environment of changing procedures, policies, and software. *Good work habits, such as attendance, punctuality, prioritization, accountability, thoroughness, and resourcefulness. *Capability to work independently and as part of a team environment and on collaborative efforts. *Ability and desire to work with students, faculty, and administrators. Capacity for planning and organization with attention to detail. Efficiency oriented with a desire to streamline work processes. ***** APPLICATION INSTRUCTIONS: Apply Online: www.careers.wisconsin.edu