Job Information
Triple Canopy Inc. Administrative Assistant/QC Monitor - Mendota Heights, MN in Mendota Heights, Minnesota
- PAY TRANSPARENCY/ COMPENSATION: $26.22 per hour plus $4.47 for Health & Wellness POSITION SUMMARY: Performs administrative and office support activities in a busy office environment. Duties will include answering telephone calls, receiving, and directing visitors, data processing, creating detailed spreadsheets and presentations, tracking certification dates for 100+ employees, and filing. Extensive software skills are required along with strong communication skills and problem-solving ability. The position with be a part-time split between administrative duties and quality control duties. RESPONSIBILITIES: Perform detail-oriented tasks, within strict time constraints, to maintain accurate payroll and personnel records. Conduct quality control checks of all payroll entries weekly and initiate personnel related employee changes including, but not limited to, pay and tax status, life event, benefit, direct deposit, etc. Enter purchase requisitions and work to ensure requested equipment or services are delivered in a timely manner. Complete monthly invoices exceeding $1 million and provide data backups for submission to the federal government. Create highly accurate, detailed spreadsheets and word documents to meet deliverable requirements. Provide Administrative support to the Contract Manager and Training Manager. Provide Quality Control ("QC") support for validations including reviewing protocols and reports. Inspection of personnel qualification records. Ensure timely and accurate completion of required reports. Ensure Protective Security Officer's ("PSO") are fully compliant while at their assigned duty locations. Ability to plan training objective, schedule personnel while ensuring contract staffing and operational continuity, maintain training files and update curriculum. Explain, demonstrate, and ensure responsibility of equipment, maintain safety and organization of training environment. Communicate and provide oversight compliance with company policy, procedures, and safety guidelines. Other duties as may be assigned. QUALIFICATIONS: Must be of 21 years of age. This position will require the selected applicant to obtain a public trust suitability adjudication. Minimum one year of direct experience in administrative and or payroll functions within the past ten years. Highly proficient in Word, Excel, and Outlook applications. Must be a self-starter and work well with little direct supervision. Must be organized and be highly detail oriented. Ability to interact and communicate, both verbal and written, with individuals at all levels. Ability to meet strict deadlines. Ability to multitask and remain focused on the overall mission under stressful situations. Ability to produce clear and concise reports and invoices. Preferred Experience: Valiant scheduling, Deltek, Costpoint, and SAP Concur experience. BENEFITS Triple Canopy offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects its commitment to creating a diverse and supportive workplace. Medical, Vision & Dental Insurance Paid Time-Off Program & Company Paid Holidays 401(k) Retirement Plan Insurance: Basic Life & Supplemental Life Health & Dependent Care Flexible Spending Accounts Short-Term & Long-Term Disability Personal Development & Learning Opportunities On-the-job Training, Skills Development & Certifications Employee Referral Program WORKING CONDITIONS: Infrequent travel as needed. PHYSICAL REQUIREMENTS: May be required to lift and carry awkward items weighing up to 25 lbs. Requires intermittent standing, walking, sitting, squatting, stretching, and bending throughout the workday. - In an ever-changing and complex world, security concerns are paramount. Enhanced security requires education, training, and specialized skills. Constellis provides end-to-end risk management and comprehensive security solutions to safeguard people and infrastructure globally. Our team of strategic problem s lvers has a steadfast moral compass and unwavering dedication to creating a safer world. Constellis is committed to the success of our customers and partners. Constellis protects critical priorities safely and efficiently around the world. Operating globally and based in the Washington D.C. area, our employees bring unparalleled dedication and passion for creating a safer world and upholding the highest standards of compliance, quality, and integrity. As a leading global provider of risk management, security, humanitarian, training and operational support services to government and commercial customers worldwide, Constellis' forward-thinking solutions include a range of synergistic services, including background investigations, social intelligence tools, advanced training, logistics and life support, UAV and K9 services, and crisis response mitigation. At Constellis, our number one priority is to secure success for our customers. For more information, visit www.constellis.com EEOC Statement Constellis and its affiliated companies are equal opportunity employers. All applicants receive consideration without regard to race, color, sex, sexual orientation, gender identity, age, ethnicity, religion, national origin, disability, veteran status or any other characteristic prohibited by federal, state, or local law.