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Ray Whit e VIC corporate have an exciting opportunity for a new Corporate Operations EA to join our team!

We are seeking an experienced administrator ready and eager to provide the highest quality administrative assistance to the VIC team, including the State CEO, Head of Recruitment, Auctioneer, and the State Performance team. 

In this role, you will be tasked with administration and coordination of auction events, network performance meetings, preparation of roadshows, and most importantly, assisting the CEO. You will become a central figure in the Ray White VIC team, supporting the management and smooth day-to-day running of the VIC office. 

What You'll Do: 

• Executive Assistant (EA) to CEO VIC & TAS

• Expenses, Calendar Management, Travel Arrangements, and Support and Assistance for CEO

• Recognition

• Coordination, Communication (including mail outs), Function Invites, Ordering Trophies & Packs

• Auctions

• Organising & Managing Auctions, Assisting with Auction Set Up (including going off-site), Preparing Monthly Auction Email Campaigns, Sending on Auction Invoicing Monthly and Troubleshooting Discrepancies

• Assist with Contract Processing and Bidder Registrations for Auction Day, Cross Check all auction presentations and RTA links, Auction Competition Preparation & Assistance with Bidding, Finding Good Auctions for Upcoming Weekend for the Media Team

• Auction Data Analysis Reports for Training, Training Offices on Backend of Auctions Live (i.e., bookings, bidder registrations, presentations), Onboard Offices onto Auctions Live, Troubleshoot Auctions Live

• Pencilling Rosters & being on call for other Pencillers when troubleshooting necessary

• Preparation of Auctioneer run-sheets & descriptions for Auction Events and Single Auctions

• Events

• Annual Awards Preparation, Event Approvals

• Wellbeing Champion

• Spearheading Together, our wellness and intranet platform, for the VIC corporate team, including organising team events and posting announcements (e.g., anniversaries, birthdays, and achievements).

• OKRs 

• Review and Maintain Team OKRs

• Principal Partnership Plans

• Booking Quarterly Meetings with Principals, Following up with Network after Partnership Plan Meetings, Coordinate Meetings & Calendar Invites with Network, Managing the Monday board

• Marketing Levy

• Managing Ticket Distribution to Principals Weekly

• Onboarding and Offboarding Corporate Staff

• Maintaining Recruitment Database, Preparing Market Recruitment Opportunities Reports, Organising New Office Dinners & PBs with Onboarding Offices, Sponsorship Documents, Delegating Lead Referrals, Organise Meetings with Prospects, Handling all Agents and Business Inquiries sent through raywhite.com 

• Ad Hoc

• Additional responsibilities when other team members are on leave (including booking travel and accommodation), general clerical duties (filing, photocopying, faxing, and binding), ad-hoc administrative assistance, Assist with events and reception relief when required, responding to phone and email enquiries, Coordinate and oversee sales agent roadshow (external).

Who You Are:

• 2+ years in administration role or similar

• Technical knowledge & problem-solving skills

• All-Rounder with a “Can-Do” attitude

• Vibrant personality, able to build strong relationships and promote a positive work environment

• Able to deliver quality service while managing various projects and priorities

• Time Management, Ownership of Issues, Independent Worker - Accountability

Our benefits: 

• Paid parental leave including 12 weeks top-up benefits + option of 1 month full pay, or superannuation contribution

• Access to Ray White’s internal Wellbeing program (Together)

• Access to discounts and partnerships e.g., travel, fitness

• Employee referral program

From our humble origins in the regional town of Crows Nest back in 1902, the Ray White Group has grown significantly over the past 122 years. We are dedicated to creating an exceptional environment that empowers our talented individuals to forge outstanding careers and reach their full potential. Our business is founded on curiosity and a desire to learn and grow. 

Are you a motivated administrator looking to take the next step in your career, Apply Now! 

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