Job Information
Trinity Health Administrative Secretary - Radiology in Maywood, Illinois
Employment Type:
Full time
Shift:
Day Shift
Description:
At Loyola, we know you’re more than your job. We see you and all your potential. That’s why we invest in our people. Flexible scheduling, tuition reimbursement and day one benefits… at Loyola, what’s important to you, is important to us. Join our family.
• Benefits from Day One
• Daily Pay
• Career Development
• Tuition Reimbursement
• Referral Rewards
The Administrative Secretary provides essential administrative and secretarial support, exercising a high level of discretion and judgment. This role operates independently to prioritize tasks assigned by the Department Administrator and supports the Radiology and Medical Imaging department in achieving operational excellence and maintaining a high-performing team.
Responsibilities:
Administrative Support:
Serve as the primary front desk receptionist, welcoming visitors, answering and screening calls, taking messages, and directing inquiries appropriately
Serve as the primary administrative support for assigned group of physcians
Manage calendars and coordinate meetings (in-person or virtual) for assigned physicians.
Manage department conference room requests and bookings and assist with scheduling monthly resident conferences to calendar.
Oversee physician lab coat inventory and cleaning schedules.
Maintain and stock physician workrooms, conference rooms, and offices to ensure optimal functionality and cleanliness.
Maintain department mailroom and prepare packages for shipping.
Perform data entry and compile information for preparing reports.
Communication:
- · Draft and edit professional correspondence, announcements, and other written materials.
Record Keeping, Projects, and Event Planning:
Support special projects by collecting data and presenting findings in written reports, spreadsheets, or other formats.
Plan and execute department events using a variety of resources effectively.
Budget, Inventory, and Equipment Management :
Assist in preparing check requisitions, purchase orders, and expense reports.
Manage office supply orders, coordinate work orders for department maintenance needs, and enter IT tickets as needed
Education/Experience Required
Minimum Education
Required: High School Diploma plus training acquired through work experience or education
Preferred: Administrative or technical background acquired through completion of 2-3 years of college
Minimum Experience:
Required: 3-5 years of previous job-related experience
Preferred: 6-10 years of previous job-related experience
Knowledge, Skills, & Abilities Required:
Excellent communication (written and verbal) and interpersonal skills
Excellent organization and office coordination skills
Exhibit great time management skills
Exhibit great to problem solving skills
Ability to manage projects with strong attention to detail
Intermediate computer skills including experience in Microsoft Office Suite (Outlook, Word, Powerpoint, Excel) and other similar applications.
Our Commitment to Diversity and Inclusion
Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.
Our Commitment to Diversity and Inclusion
Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.
Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.
EOE including disability/veteran