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At Bon Secours Mercy Health, we are dedicated to continually improving health care quality, safety and cost effectiveness. Our hospitals, care sites and clinicians are recognized for clinical and operational excellence.

POSITION: Payroll Manager

POSITION SUMMARY

The Payroll Manager is responsible for the oversight and preparation of payroll for the Congregation of Bon Secours-USA (CBS), including the Retreat and Conference Center (RCC). The Payroll Manager will head the payroll department/function, responsible for managing all aspects of payroll processing, compliance, and systems. They will also ensure that employees are paid accurately and on time, and that all reporting and tax obligations are met. This position will also support the Finance function including overseeing the Accounts Payable process for both CBS and the Retreat and Conference Center. The incumbent must be skilled in understanding productivity measures and adept at building relationships with personnel in both the financial and operational arenas.

REPORTING RELATIONSHIPS

This position reports to the Finance Director, CBS USA.

MAJOR DUTIES AND RESPONSIBILITIES

A representative summary of tasks to be performed by the incumbent is provided below. The incumbent may be asked to perform job-related tasks other than those specifically stated in this description. The duties and responsibilities of the position are to be carried out in a manner that is consistent with the mission, values and mission focus of The Sisters of Bon Secours, and in-line with the organization’s Code of Conduct.

• Payroll duties:

• Processing:

• Implement, maintain, and review payroll systems to ensure accurate and timely processing of transactions. This includes salaries, benefits, taxes, and other deductions.

• Maintaining accurate employee records, including attendance, leaves and personal information.

• Process new hires, terminations, promotions and other employee status changes in the payroll system, to ensure accuracy and resolve discrepancies.

• Compliance:

• Ensures compliance with federal, state, and local wage and hour laws.

• Maintain files and comply with record retention requirements.

• Reporting:

• Generates payroll reports, including tax filings and other required reports.

• Reviews financial documents to ensure tax compliance.

• Communication:

• Breaks down payroll details and address employee inquiries with clear and friendly communication.

• Work with other departments to achieve monetary goals.

• Provide Finance Director with Bi-weekly payroll totals for proper payroll account funding.

• Collaborate with the human resources and finance departments to seamlessly integrate payroll and employee data.

• Accounts Payable duties :

• Processing:

• Oversee the processing of invoices and payments for both CBS and RCC, ensuring data entry accuracy, and ensuring payments are made on time.

• Software:

• Use Sage accounting software to process data, report expenses, and manage accounts payable function.

• Compliance:

• Oversee and assist in preparation and reporting all documents needed for annual 1099 submission to individuals and to the IRS.

• Other:

• Ensure requested payroll documentation is provided to auditors during annual audits.

• Ability to work with confidentiality.

• Promote and support the Mission Focus Statement of CBS, USA: to defend and care for all of creation; to cry out with others against injustice and all that diminishes life on earth.

EDUCATION AND EXPERIENCE

Required Qualifications

• Bachelor’s degree in accounting or finance;

• Minimum of five (5) years payroll and finance experience;

• Must have a good understanding of, and support, the mission of the Sisters of Bon Secours;

• Strong communication skills, particularly written and verbal skills;

• Proven proficiency with Microsoft Word, Excel, and Outlook;

• Organized and detail oriented;

• Ability to work independently, as well as with teams.

Many of our opportunities reward* your hard work with:

Comprehensive, affordable medical, dental and vision plans

Prescription drug coverage

Flexible spending accounts

Life insurance w/AD&D

Employer contributions to retirement savings plan when eligible

Paid time off

Educational Assistance

And much more

*Benefits offerings vary according to employment status

All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employers, please email recruitment@mercy.com . If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at recruitment@mercy.com