Job Information
Fox Home Innovations, LLC. Bookkeeper in Manhattan, Kansas
This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13153434
Job Description Fox Home Innovations
Job Title: Bookkeeper
Report To: Chief Financial Officer
Updated Date: 11/18/2024
Position Summary:
Primary Goal:
The primary function of the Bookkeeper is to support the Chief Financial Officer and Fox Home
Innovations personnel. Good communication and people skills are essential to this position. Under
the supervision of the CFO, the Bookkeeper will be a vital team member and help ensure accurate
accounting on all levels.
Qualifications:
? Strong understanding of accounting procedures; a working knowledge of QuickBooks Desktop.
? Basic understanding cost-of-completion accounting, preferred.
? Proficiency in financial reporting methods: i.e., Income Statements, Balance Sheets and
Budgets
? Practices and follows high business ethical standards; Demonstrates integrity and
confidentiality.
? Communicates clearly and consistently with others.
? Is self-motivated and maintains a positive attitude while at work.
? Highly organized, motivated, able to problem-solve issues independently and as a team
member.
? A demonstrated ability to operate general business software programs and timekeeping
applications.
? PC savvy- willing and eager to learn new skills with technology, proficient with most facets of
MS office suite.
? Willingness to learn and grow in a team-oriented environment.
? Excellent phone manner- Professional and friendly; able to ascertain the nature of calls and
then direct/handle accordingly.
Goals, Duties and Responsibilities:
Bookkeeping Primary Responsibilities:
? Take ownership to ensure that all company financials are accurate and entered as efficiently as
possible into BuilderTrend & QuickBooks to maintain accurate review within 3 business days of
receipt.
? Properly set up and maintain all employees, suppliers, and trade accounts in BuilderTrend &
QuickBooks. Ensure proper sync and accuracy of accounts.
? Ensure all entries into BuilderTrend and QuickBooks are properly formatted and coded correctly
for:
o Accurate WIP calculations
o Up-to-date reports
o Job Costing purposes
? Receive and enter draw schedules in BuilderTrend & adjust dates in QuickBooks for accurate
financial forecasting.
? Work with Production to send out invoices and collect draws and change orders in a timely
manner.
? Send out AR Report & Update Ninety Scorecard Numbers weekly
? Assist the Project Managers in following up on billed out invoices to ensure they are paid within
the defined timeline.
? Communicate with customers and production when a discrepancy arises between parties. Work
to create an equitable solution.
? Ensure that all payments into and out of the company are correctly and accurately recorded in
accordance with accounting standards for proper recordkeeping.
? Work with CFO to pay all bills in a timely manner keeping FHI in good standing with all business
partners.
? Enter all credit card charges incurred within 3 business days.
? Support office staff by creating and running any pertinent financial reports requested.
? Work with Fox Home Innovations accountant to prepare information for tax purposes.
? Work with CFO to complete Reconciliation of all accounts- bank accounts, credit cards and
monthly close out audits of Profit & Loss and Balance Sheet.
? Processing Vendor Rebates
? Paying vehicle registration annually & registering any new vehicles or equipment within required
time frames.
? Ensuring that appropriate backups of QuickBooks Files are occurring and being stored in a safe
location to prevent information loss.
? Maintaining Chart of Account & Items List in both QuickBooks & BuilderTrend for appropriate
cost coding
? Helping to put together the annual Budget based on information provided by the Controller.
? Assist Controller in Annual Accounting Close out & end of the year General Journal Entries
? File any new credit line application documents and ensure COIs are sent out annually to all
required parties.
Filing, Account & Record Compliance Responsibilities:
? Maintain the filing system and ensure that files are neat and organized to include:
o Vendor Files- Maintained annually and reset every January.
o All Asset Accounts & Equipment files are maintained & checked annually for accuracy.
? Ensuring that all documents are scanned in and organized digitally and saved securely to
prevent information loss.
? Maintain up-to