Job Information
Amazon Executive Assistant, EU DSP Management in Madrid, Spain
Description
At Amazon, we are working to be the most Customer-centric company on earth. Our goal is to exceed the expectations of all our customers by ensuring that their orders, no matter how large or small are delivered where and when they need them, as quickly, accurately, and cost effectively as possible. To meet this goal, we invest in our people and the tools they use to ensure best in class service within the last mile delivery space. Amazon is currently looking for a highly organized, efficient, creative and forward-thinking Executive Assistant to join its ever-growing EU DSP team. The role is office based from our head office in Madrid.
Key job responsibilities
You will have previous administrative experience and will be happy to embrace a fast-paced, working environment.
Tasks/ Responsibilities:
Provide executive support to the DSP director, as well as assist other senior staff based in continental europe region
Arrange international travel itineraries and hotel bookings
Support schedule and calendar planning
Interact with Amazon counterparts on a global basis to arrange meetings and conference calls, with key operations colleagues and internal managers
Work closely with EU Operations and EU-based support staff to build and secure support and resources for projects and initiatives
Assist with the preparation of presentations and narrative documentation
Manage weekly and monthly reporting
Organize small-scale team events and larger-scale department/company-wide events as required
Prepare materials for meetings and provide post-meeting follow-up notes
Maintain an effective computer based filing system and manual filing system (where appropriate)
Be responsible for the overall direction and coordination of the team’s administration
Make timely decisions using independent judgment on a regular basis
Basic Qualifications
Knowledge of Microsoft Office products and applications
Experience as an Executive Assistant
Experience with executive level calendar management
Experience with domestic or international travel coordination
Preferred Qualifications
Experience leading process improvements
Experience in a fast-paced, high-tech company
Experience designing processes to maximize efficiency
Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice (https://www.amazon.jobs/en/privacy_page) to know more about how we collect, use and transfer the personal data of our candidates.