Campus Pride Jobs

JOB REQUIREMENTS: POSITION SUMMARY The Madison Youth Arts Center (MYAC) seeks an experienced, ambitious facilities professional to manage our gorgeous performing arts facility. The Facilities Specialist is a new role at MYAC, and the person in this position will have the opportunity to engage in comprehensive facilities management, including facilities operation and maintenance. The Facilities Specialist will also support collaboration with Children\'s Theater of Madison (CTM), Madison Youth Choirs (MYC), and other programming partners, ensuring a safe, well-maintained, and sustainable environment for all users. The ideal candidate for this position will have experience with facilities leadership and management; implementing and using a computer maintenance management system (CMMS); working with contractors and inspectors; administrative tracking; and collaborating with building users. KEY RESPONSIBILITIES 1. Facility Operations & Maintenance - Oversee daily operations, ensuring the effective functioning of systems such as HVAC, plumbing, electrical, and security. - Conduct regular inspections and address maintenance issues proactively. - Manage compliance with all safety and regulatory requirements (e.g., elevator inspections, fire prevention). - Oversee building access controls, including keys, fobs, and security systems. - Collaboratively continue to develop and communicate safety procedures and expectations. 2. CMMS and BMS Management - Lead the selection and implementation of a CMMS (Computerized Maintenance Management System). - Utilize the Trane Tracer BMS (building management system) to monitor and control HVAC systems. - Train staff on CMMS and BMS usage for operational efficiency. 3. Vendor and Contractor Coordination - Serve as the primary liaison for contractors and vendors, managing repairs, maintenance services, and upgrades. - Monitor vendor performance and ensure all contracts are executed efficiently and within budget. - Develop and maintain a database of approved service providers. 4. Administrative Duties - Maintain detailed records of facility operations, including maintenance schedules and vendor contracts. - Prepare performance reports for leadership. - Develop and refine operational procedures to enhance collaboration among MYAC, CTM, and MYC. - Collaboration and Strategic Planning - Participate in strategic planning to align operations with long-term goals. - Support sustainability initiatives and cost-saving measures, including energy-efficient upgrades, facilities-related grant opportunities, shared services, etc. KEY PERFORMANCE INDICATORS - System Implementation: Successful deployment of CMMS within the first year. - Operational Efficiency: Improved response times and preventive maintenance outcomes. - Collaboration: Enhanced resource sharing and reduced redundancies. - User Satisfaction: Consistently positive feedback from facility users. Acquire, distribute and store supplies. Monitor the facility to ensure that it remains safe, secure, and well-maintained. Plan, administer, and control budgets for contracts, equipment, and supplies. Prepare and review operational reports and schedules to ensure accuracy and efficiency. Set goals and deadlines for the department. ***** OTHER EXPERIENCE AND QUALIFICATIONS: REQUIRED QUALIFICATIONS - Proven experience managing commercial, municipal, or public buildings. - Knowledge of building systems such as HVAC controls, HVAC physical system, water treatment, plumbing, pest control, freight and passenger elevators, internet, copy machines, and security. - Experience selecting, implementing, and managing a CMMS. - Strong project management skills, including vendor coordination, budget management, and training and delivery. - Excellent communication and collaboration skills. - Facilities budget management experience for short- and long-term planning and spending. - Calm and collaborative decision-making nd problem-solving. PREFERRED QUALIFICATIONS - Experience with facilities in arts-, community-, or youth-focused organizations. - Familiarity with sustainability practices and grant opportunities. - Experience in shared resource or multi-organization operational models. - Knowledge of theater or performance venue systems is a plus. ***** APPLICATION INSTRUCTIONS: Apply Online: https://madisonyoutharts.org/hiring/