Job Information
WPS Health Solutions Executive Assistant - Hybrid in Madison, Wisconsin
Description
Role Snapshot
Our Executive Assistant will provide high-level administrative support for 2 to 3 members of the leadership team to ensure they can efficiently, complete key tasks, and drive company initiatives. This entails attention to detail, solid organizational skills, and the ability to meet tight deadlines while managing multiple critical requests across teams and working closely with others throughout the organization. The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements. This position requires application of discretion, confidentiality, and the ability to exercise sound decision-making at all times. In addition, this role will:
Manage complex calendars and scheduling
Manage expense report coordination and submission
Arrange business travel and coordinate meetings on-site, off-site, hybrid, and virtually
Prepare responses to routine correspondence and inquires
Utilize various business applications to prepare correspondence, reports, presentations, agendas, and meeting minutes
Provide onsite support of meetings
Salary Range
$75,000 - $85,000The base pay offered for this position may vary within the posted range based on your job-related knowledge, skills, experience, and may fall outside of this range.
Work Location
This is a full-time Hybrid position will work in our Madison, WI Corporate Office at least 3 days a week (remote days can change from week to week depending on needs). Address: WPS Corporate Center Building - 1717 W. Broadway in Madison, WI
How do I know this opportunity is right for me? If you:
Are confident, enthusiastic, resourceful, tech-savvy, forward-thinking, self-motivated, and a creative problem solver
Have the ability to develop solutions to support a high performing and fast paced sales team
Excel at independently making decisions
Are motivated, with a proven history of high performance and the ability to operate under pressure
Can communicate clearly and concisely with polish and poise at any level both verbally and in writing
Have demonstrated ability to prioritize and handle multiple assignments while maintaining a commitment to deadlines and long-term goals
Can identify and intervene before a matter becomes a large issue
React with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture
Excel at being able to decipher competing priorities
Are confident in setting up and troubleshooting meeting technology (i.e. MS Teams, Webex, etc.)
What will I gain from this role?
Being a key contributor on many diverse projects and processes that support WPS key initiatives
Learning and developing in a fast-paced environment that is growing and evolving through innovation, automation and process improvement
Deeper understanding of the health insurance and government contracting industries
Engagement with our leadership team
Experience working in an environment that serves our Nation’s military, veterans, Guard and Reserves and Medicare beneficiaries
Working in a continuous performance feedback environment
Minimum Qualifications
High School Diploma or equivalent
5 or more years of experience in a corporate environment
Preferred Qualifications
3 or more years of Executive Assistant experience
Background in supporting high-performing sales teams
Strong knowledge in Microsoft Office specifically Outlook, Teams, Word, Excel, and PowerPoint
Strong knowledge in meeting technology tools
Time management and prioritization skills
Strong verbal and written communication skills
Strong organizational skills
Independent problem-solving and decision-making skills
Interpersonal skills
Remote Work Requirements
High speed cable or fiber internet
Minimum of 10 Mbps downstream and at least 1 Mbps upstream internet connection (can be checked at https://speedtest.net)
Please review Remote Worker FAQs (https://secure.wpsic.com/files/remote-work-faqs.pdf) for additional information
Benefits
Hybrid and on-site work options available
Performance bonus and/or merit increase opportunities
401(k) with a 100% match for the first 3% of your salary and a 50% match for the next 2% of your salary (100% vested immediately)
Competitive paid time off
Health insurance, dental insurance, and telehealth services start DAY 1
Employee Resource Groups
Professional and Leadership Development Programs
Review additional benefits: ( https://www.wpshealthsolutions.com/careers/fulltime_benefits.shtml )
Who We Are
WPS Health Solutions (https://www.wpshealthsolutions.com/about/index.shtml) is a leading not-for-profit health insurer and federal government contractor headquartered in Wisconsin. WPS offers health insurance plans for individuals, families, seniors, and group health plans for small to large businesses. We process claims and provide customer support for beneficiaries of the Medicare program and manage benefits for millions of active-duty and retired military personnel across the U.S. and abroad. WPS Health Solutions has been making health care easier for the people we serve for more than 75 years (https://www.wpshealthsolutions.com/75/) . Proud to be military and veteran ready.
Culture Drives Our Success
WPS’ Culture is where the great work and innovations of our people are seen, fueled, and rewarded. We accomplish this by creating an inclusive and empowering employee experience. We recognize the benefits of Diversity, Equity, and Inclusion as an investment in our workforce—both current and future—to effectively seek, leverage, and include diverse perspectives that fuel agility and innovation on high-performing teams. This results in people bringing their authentic selves to work every day in an organization that successfully adapts to business changes and new opportunities.
We are proud of the recognition we have received from local and national organization regarding our culture and workplace: WPS Newsroom - Awards and Recognition (https://www.wpshealthsolutions.com/news/?c=awards)
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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)