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U.S. Army Corps of Engineers Administrative Support Assistant (Office Automation) in Louisville, Kentucky

Summary About the Position: Serves as administrative support assistant, performing a wide variety of complex organizational projects and assignments. Management may select at either the GS-05, GS-06 or the GS-07 grade level. Full performance is at the GS-07 grade. Responsibilities Coordinates reporting requirements for the branch. Prepares correspondence and reports utilizing various software programs to electronically retrieve, create, review, format, transmit, finalize, print and save documents. Tracks financial obligations and is responsible for procurement of goods, supplies, and services. Orders supplies and prepares obligations for purchases for a wide variety of items by varied open market purchase methods, such as ordering against blanket purchase agreements, GSA orders, and credit card purchases. Makes travel arrangements, provides travel services and coordinates travel needs for personnel. Provides and maintains knowledge of administrative policies, procedures, and regulations for the organization. Reviews outgoing correspondence for conformance with administrative policy and procedures, proper coordination, correctness of format, composition, and grammar. Requirements Conditions of Employment Qualifications Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Department of Army Civilian Employees Current Department of Defense (DOD) Civilian Employee (non-Army) Executive Order (E.O.) 12721 Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Non-Appropriated Fund Instrumentality (NAFI) Non-Department of Defense (DoD) Transfer Office of Personnel Management (OPM) Interchange Agreement Eligible People with Disabilities, Schedule A Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Reinstatement Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education or specialized experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. To qualify at the GS-05 grade level, you must have: Specialized Experience: One year of specialized experience which includes procedural and administrative work in an office environment such as preparing correspondence, maintaining files or records, making travel arrangements, maintaining inventory records, and timekeeping. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04). OR Education: Four-year course of study leading to a bachelor's degree with related course work in business, secretarial, or technical college, junior college, college or university (Note: You must attach a copy of your transcripts). OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education by 60. Add the two percentages. (Note: You must attach a copy of your transcripts). To qualify at the GS-06 grade level, you must have: Specialized Experience: One year of specialized experience which includes procedural and administrative work in an office environment such as preparing correspondence, maintaining files and records, making travel arrangements, maintaining inventory records for hand receipts to account for property, making credit card purchases, gathering budgetary data, preparing and monitoring labor and fund requests, and using automated personnel and timekeeping databases. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05). To qualify at the GS-07 grade level, you must have: Specialized Experience: One year of specialized experience which includes procedural and administrative work in an office environment; checking email and maintaining office calendar for visitors, meetings, vacations, inspections, and events; compiling and maintaining information and statistical data to prepare various recurring and non-recurring reports on operational and administrative matters. Coordinating travel arrangements with appropriate district elements and resolving discrepancies. Project and estimate fiscal year allocations of commitments and obligations, monitoring and maintaining ongoing overview of the office's financial situation. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06). You will be evaluated on the basis of your level of competency in the following areas: Administration and Management Computer Literacy Personnel Action Processing and Recordkeeping Reasoning (Clerical/Technical) Self-Management Teamwork For GS-07: Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06). For GS-06: Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05). For GS-05: Candidates may be advanced without time restriction to positions up to GS-5 if the position to be filled is no more than two grades above the lowest grade the employee held within the preceding 52 weeks under his or her latest non-temporary competitive appointment. Education Some positions in the federal service allow applicants to substitute education for experience. For this job series, you may substitute education for experience to qualify at the GS-05 grade level only. You must qualify based on experience alone for the GS-06 and GS-07 grade levels -- no substitution of education for experience is permitted for the GS-06 and GS-07 grade levels. FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. You will be required to provide proof of U.S. Citizenship. One year trial/probationary period may be required. Direct deposit of pay is required. Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. This is a General Administration and Management Career Field 51 position. Multiple positions may be filled from this announcement. Salary includes applicable locality pay or Local Market Supplement. Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest. Recruitment, Relocation, or Retention Incentives are not authorized.

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