Job Information
Cedars-Sinai Surgery - Oncology MS Senior Administrative Assistant (on-site) in Los Angeles, California
Job Description
Job Summary
The Senior Administrative Assistant is responsible for administrative, clerical, and office activities for a group of Physicians. Performs a broad range of duties to support the facilitation of administrative workflow within the department. Supports multiple academic and clinical programs, and staff members.
Primary Duties and Responsibilities:
Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group or department.
Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate.
Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials.
Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports. May prepare summary of information or data.
Distributes and disseminates information within the department and/or unit.
Orders supplies and arranges for equipment maintenance.
Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.
Establishes and maintains an internal filing system.
Responds timely, effectively and appropriately to deliverables.
Identifies and responds appropriately to both internal and external customer needs utilizing available resources.
May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or UKG Timekeeper editor within the department and or unit.
Qualifications
Education:
- High School Diploma/GED is required. Bachelor's degree is preferred.
Experience & Skills:
Two (2) years of office and administrative experience required in a healthcare or academic setting is the minimum requirement.
Time Management - Ability to handle multiple demands and/or manage complex and competing priorities. Ability to work within tight timeframes and meet strict deadlines. Ability to demonstrate time management and priority-setting skills.
Ability to use software applications and operate technological devices (e.g., computer, laptop, printer, etc.).
Ability to use discretion and maintain privacy, confidentiality, or anonymity.
Ability to type proficiently (60-75 wpm); edit material using Windows or comparable system.
Familiarity with clinical and/or academic programs is highly desirable.
Experienced in handling multiple tasks with short timelines and must be able to prioritize assignments.
Excellent time management and organizational skills.
Must be able to pivot between current assignments and ad-hoc projects on an as needed basis to support the need of the department.
Must possess computer skills to include, but not limited to, Excel, Word, PowerPoint, and Outlook.
Req ID : 4977
Working Title : Surgery - Oncology MS Senior Administrative Assistant (on-site)
Department : Surgery - Oncology MS
Business Entity : Cedars-Sinai Medical Center
Job Category : Administrative
Job Specialty : Administrative
Overtime Status : NONEXEMPT
Primary Shift : Day
Shift Duration : 8 hour
Base Pay : $26.32 - $39.48
Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.