Job Information
UCLA Health Executive Assistant (Flexible Hybrid) in Los Angeles, California
Description
Join our
dynamic team as an experienced Executive Assistant, where you'll play a pivotal
role in supporting the executive office within the Department of Medicine.
Reporting directly to the Executive Director, Office of the Chair of Medicine, your
responsibilities will include managing multiple calendars, orchestrating a
high-volume of virtual and in-person meetings, providing support for important
strategic initiatives, and coordinating department events.
In this
role, you will also manage
office operations to ensure efficiency and effectiveness, prepare and organize
meeting agendas and minutes, create presentations, and maintain essential documents
and databases. Acting as a key liaison, you will facilitate communication
between the Executive Director, division administrators, and division chiefs. Additionally,
you'll have the opportunity to contribute to special projects as needed.
UCLA Health
salary range for this position is $76,200.00 - $158,800.00/annually. Please
note that the department's target pay range is $76,200.00 - $117,500.00/annually.
Qualifications
Required:
Bachelor's degree in related area and / or equivalent experience / training.
Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
Solid knowledge of common computer applications/programs.
Ability to use discretion and maintain confidentiality.
Strong skills in short-term planning, analysis, problem-solving, and customer service.
UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person’s unique achievements and experiences to further set us apart.