Job Information
University of Southern California Associate Research Administrator in Los Angeles, California
Associate Research AdministratorApply (https://usc.wd5.myworkdayjobs.com/ExternalUSCCareers/job/Los-Angeles-CA---University-Park-Campus/Associate-Research-Administrator_REQ20153139/apply) Dornsife College of Letters, Arts and Sciences Los Angeles, California
The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the “Trojan Family,” which is comprised of the faculty, students and staff that make the university a great place to work.
As a community of Dornsife College “we are committed to the creation, preservation, and communication of fundamental knowledge in all its forms…as well as a lifelong passion for learning and a commitment to the betterment of society.” The academic mission of Dornsife College can only be realized to its fullest potential when we build and protect a representative, equitable, inclusive culture of scholarship for students, faculty, and staff. This is not done through initiatives but by embedding these values into the everyday interactions, relationships, policies, and practices of the College. What is required is a seamless integration of the tenets of equity and inclusivity into every facet of academic life. If we want our scholars, staff, and students to be able to give their very best, we must create an academic environment that portends success.
Success is possible when every member of the Dornsife community owns their role as a steward of the culture in which we learn, research, and work; when we believe that it is because of who we are that we are able to do what we do: achieve excellence, together.
Achieving a robust and inclusive academic culture requires more than just the completion of a task, but includes that person’s capacity to contribute positively to the relationships and culture of their office or department. Therefore, any applicant seeking to advance the mission of Dornsife College should also be assessed on their capacities beyond the technical elements of their work, and demonstrate an understanding of their impact on others, and to articulate how they contribute positively to those around them.
It’s an exciting time at USC. We are world-renowned for our innovative education, academic excellence and path-breaking research in a vibrant region exploding with potential. As part of a university that is on an upward trajectory, excellent development and advancement opportunities are possible here. Ultimately, you will support the university’s expansive, humanity-centered mission: “The development of human beings and society as a whole through the cultivation and enrichment of the human mind and spirit.”
The Department of Psychology at the Dana and David Dornsife College of Letters, Arts and Sciences is seeking anAssociate Research Administratorto join its team and support the department in managing its day-to-day contracts and grants administrative operations.
Essential responsibilities include:
Participates with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines.
Develops, prepares, and finalizes project budgets.
Reviews and approves expenditures.
Serves as primary liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments.
Collaborates with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled.
Develops and communicates reports supporting project status.
Participates in contract closeout process.
Understands, applies, and advises on university and government policies for projects.
Serves as a resource on subject area and overall technical resource to principal investigator and other university staff.
Participates in and contributes to process improvements.
Participates as a mentor and provides cross-training, as necessary.
Experience in creating and analyzing statistical reports.
Must be able to utilize computer technology to access data, maintain records and generate reports.
Requires strong interpersonal and communication skills (verbal and written), strong financial and accounting acumen, the ability to follow through with assigned tasks within established time frames and minimal supervision in a fast-paced environment, and exceptional focus on attention to detail and accuracy.
Must be skilled in using the Microsoft Office Suite (especially Excel), other internet applications (search engines, online portals), and similar software.
Broad knowledge of relevant research computer software (e.g., Microsoft Access, Outlook, SPSS, Visio, SunGard).
Competency in project management.
Applicant must ensure confidentiality when dealing with sensitive information, including but not limited to student, staff, or faculty files.
Preferred Qualifications:
Preferred Education: Bachelor’s degree in Business (Accounting/Finance preferred) or combined experience/education as a substitute for minimum education.
Preferred experience: 4 years
Educational administrative experience is a plus.
Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
Minimum Education:
- Bachelor’s degree in Business or combined experience/education as a substitute for minimum education.
Minimum Experience:
3 Years
Preferred Education:
- Bachelor’s degree in Business (Accounting/Finance preferred) or combined experience/education as a substitute for minimum education.
Preferred Experience:
- 4 Years
Preferred Experience
Directly related contracts/grants administration experience.
Hourly range: The hourly rate range for this position is $40.88 - $46.14 When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
Required Documents and Additional Information:
Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents. Applications without required documents will not be considered.
Job openings are posted for a minimum of (5) five business days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.
USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six months of employment; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.
Performs other related duties as assigned or requested. The University reserves the right to add or change duties at any time.
The University of Southern California is an Equal Opportunity Employer that Values Diversity.
Minimum Education: Bachelor's degree Combined experience/education as substitute for minimum education Minimum Experience: 3 years Minimum Field of Expertise: Basic knowledge of governmental regulations. Strong accounting skills. Competency in project management. A Bachelor’s Degree with broad knowledge of relevant research computer software, e.g.: Microsoft Access, Word, Excel, PowerPoint; Outlook, SPSS, Visio, and SunGard. Experience in creating and analyzing statistical reports. Must be able to utilize computer technology to access data, maintain records and generate reports. Proven oral and written communication skills to interact with other employees.
REQ20153139 Posted Date: 08/28/2024