Job Information
Lenax Construction Services Administrative Assistant II - AEC Industry Experience in Los Angeles, California
NOTE: This is a Los Angeles, California based position. LENAX Does Not Pay for Relocation or Travel Expenses for Interviews or if selected for a position. Candidates selected to move forward in the interview process must be available to interview within 24-48 hours’ notification. This is not a fully-remote position. A “hybrid” schedule is available upon approval. Candidates selected to move forward in the process must be able to report to the project site(s) located within L. A. County. Candidates must be eligible to work in the U. S. for any employer. At present, sponsorships are not available.
About Lenax Construction Services, Inc.
Since its inception in 1993, Lenax Construction Services, Inc. (LENAX) has provided quality construction services and project controls to a diverse range of engineering, design, and construction firms. LENAX services a broad range of markets, including airports, transportation, industrial, correctional, universities, and marine. LENAX is a goal-oriented and customer-driven independent consulting business, aimed at adding value and strength to our clients’ program teams by providing expertise in current pricing and economic trends, while utilizing the most up to date means and methods in the construction and design industries.
POSITION OVERVIEW
LENAX is looking for an Administrative Assistant II, with demonstrated skills, training and experience of all facets of office administration. This position will support a multi-billion-dollar Airport Development Program.
KEY IDENTIFIERS FOR THIS POSITION
Five years’ minimum (ideally ten years’) experience in a similar role.
Experience supporting a public agency construction / CIP programs, or working for a public agency, a plus.
Demonstrated proficiency in MS Office, including Word, Excel, PowerPoint, Outlook, and Teams, including use for preparing PowerPoint Presentations, writing and generating reports and other documents.
Experience with Adobe Acrobat.
Experience with large-scale, enterprise software systems, including database software.
Proven experience performing an array of office and administrative functions (answering/directing calls; taking messages; providing information; creating documents, including reports; filing, scanning, sorting/distributing mail, scheduling meetings, conferences; making travel arrangements & reservations; assisting with office expansions / internal staff moves; inventory management, and etc.).
Computer / Software skills certifications a plus.
Post high-school education in pursuit of a degree in engineering, architecture, construction management, or related program, a plus.
ESSENTIAL JOB DUTIES
In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor.
Maintain executive appointment schedule by planning and scheduling meetings, conferences, teleconferences.
Perform various administrative, clerical, data collection, data entry, and report writing tasks.
Receive direction from immediate supervisor in completing non-routine assignments.
Scan, fax and bind documents, reports, and proposals as required.
May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing.
Distribute reports as directed by immediate supervisor
Originate correspondence and reports not requiring the personal attention of immediate supervisor
Prepare general correspondence and maintains general files.
Answer telephone, take and relay messages, screen callers and direct calls accordingly.
Receive, sort, and distribute mail.
May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.
Capable of planning office staffing space, collaborating directly with department Sr. staff to plan and execute all aspect of office expansion/internal moves to assure spacing for all staff.
May coordinate physical space requirements for the supervisor. Initiates requests for computers and telephones as appropriate.
May represent immediate supervisor at project-related or other meetings as directed.
Contribute to the advancement of the client's Development Group's goals through commitment to productive collaboration with all stakeholders.
Perform other responsibilities associated with this position as may be appropriate.
HARDWARE / SOFTWARE / SYSTEMS EXPERIENCE
Proficiency in Microsoft Office Suite of software is required.
Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required.
Experience in creating PowerPoint presentations is required.
EDUCATION / TRAINING
- High school diploma (or equivalent), and more than five (5) years of relevant work experience--preferably ten (10) years of experience.
PROFESSIONAL EXPERIENCE LEVEL / OTHER QUALIFICATIONS
Good written and oral communication, organizational, and interpersonal skills are required.
Self-starter, multi-tasker.
Ability to work in a high volume, dynamic team environment.
Proven record of accomplishments of office administration.
Flexible attitude to changing conditions.
Accountable and dependable to follow through with tasks/projects.
Handles all matters in strict confidentiality.
Handles special projects as needed.
ASSIGNMENT-SPECIFIC REQUIREMENTS
May assume other duties as required/needed
May be required to work past regular work shifts as needed
May be required to work various shifts as needed
This position offers a hybrid/telework schedule. Telework - Monday and Friday. Onsite – Tuesday Wednesday and Thursday. Details provided in the client’s Pilot Policy.
Work Location:
The position will report to the designated Los Angeles area project offices. (Reporting location and instructions will be provided upon hire.)
Telework Option:
Telework is available, but is not guaranteed. It is at the discretion of the Owner/Client and Department leadership. Note: This is not a fully-remote position. Telework, if afforded, is offered as a benefit, and is not required. For those who are authorized to telework, it is assumed that they have the necessary workstation items available to them at home. A complete workstation is provided, at the office, only. A home workstation is not provided, as Telework is not required.
Position Status / Compensation:
This is a full-time, regular, “Non-Exempt” (aka “Hourly”) position, with Lenax Construction Services, Inc. as the employer, and performing consultative services, as an Administrative Assistant II, at the Owner/Client’s worksite.
The compensation for this position is $22.50 - $24.50. The assigned rate will be based upon experience, directly applicable experience, industry experience, skills, education, and other certifications, and training.
LENAX employees enjoy a competitive compensation and benefits package, including but not limited to:
Three (3) weeks (120 hours) Paid Time Off (PTO) – Prorated, depending upon hours worked
Eight (8) Company-Paid Holidays – Prorated, depending upon hours worked
A wide selection of medical plans and with a generous employer base plan--HMO, PPO, HSA/EPO options available; Dental, Vision, and Chiropractic/Acupuncture benefits
401-k Retirement Savings Plan with employer matching
Educational Assistance
Professional Development
Opportunities to utilize learning; grow, and develop, as you hone your career path!
…and, so much more!
Lenax Construction Services is a Drug-free Workplace and an Equal Opportunity Employer