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Chenega Corporation Administrative Assistant in Lorton, Virginia

Summary

The Administrative Assistant will provide administrative support, including clerical, quality assurance, travel assistance, procurement, and accounting services in support of the Chenega Analytic Business Solutions (CABS) senior staff and program management office.

Responsibilities

  • Maintain all general administrative support functions for the office, to ensure efficient utilization of time and resources.

  • Complete BSRF’s, including gathering approvals, uploading to CMCRS, and tracking to completion.

  • Prepare briefings, job descriptions, weekly and monthly reports, program abstracts, summaries, and analysis as needed.

  • Initiate Purchase Requests and Purchase Orders in support of various company projects/programs.

  • Lead all quality compliance efforts for the company to include audit prep, PM training, SharePoint project site set-up, and monthly management monitoring.

  • Assist with monthly collection and processing of Purchase Card statements, coding, and compliance.

  • Assist executive staff members with expense reports, expense authorizations, meeting coordination, and event planning and participation.

  • Procure office supplies, coordinate delivery and pick-up, and track to completion.

  • Work with supporting business unit to ensure accuracy and compliance of corporate policies and directives.

  • Assist company’s Program Controller and MIOS Finance with invoice payments, account set-up, coding, and processing as needed.

  • Perform occasional local travel in support of company operations, marketing, and business development.

  • Assist with BD administrative efforts, including RFI’s, conference scheduling, company registrations, NDA’s, and TA’s.

  • Provide daily time recording system monitoring in the form of system floor checks.

  • Other duties as assigned

Qualifications

  • Associate degree OR

  • 2+ years of experience in office administration, professional services, uniformed service, or management

  • Must have a valid driver’s license

  • Background check and be secret clearance eligible

Knowledge, Skills and Abilities

  • Must have the ability to obtain and maintain a secret clearance.

  • Advanced working knowledge of a variety of computer software applications, like Microsoft Word, Excel, Access, PowerPoint, Outlook, and SharePoint.

  • Must have the ability to work evenings, weekends, or holidays as required to meet business needs.

  • Possess excellent English written and oral communication skills.

  • Ability to work both independently and as a team.

  • Ability to work in a fast-paced and/or high-stress environment.

  • Possess exceptional organization skills.

  • Must be highly professional and can meet with executive staff, government personnel, existing and potential customers, as well as program management team members.

  • Must have the ability to multi-task and provide efficient, accurate, and reliable support services as needed.

  • Ability to read, interpret, and analyze general business policies, journals, technical procedures, government regulations, Statements of Work (SOW), and Performance Work Statements (PWS).

  • Ability to travel up to 10% locally.

#Chenega Analytic Business Solutions, LLC

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