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Athletics Travel Coordinator

Requisition ID: 2024-7601

of Openings: 1

Location: US-UT-Logan Category: Athletics Position Type: Benefited Full-Time Job Classification: Non-Exempt College: Business Services Department: Bus Svs-Athletics Advertised Salary: Commensurate with experience, plus excellent benefits

Overview The Department of Athletics Travel Coordinator (Business Assistant III) will arrange all travel for employees, recruits, candidates, and the athletic teams. This position will analyze travel to ensure strategic budget management while adhering to the Athletic Department, University, and NCAA policies.

Attributes of flexibility, creativity, self-discipline, strong organizational skills, problem solving and action-oriented are essential for this role, as the position offers a significant amount of direct responsibility with accountability.

This position will also act as a liaison with other units of the Department of Intercollegiate Athletics at Utah State University, as well as with the Cache Valley and Utah State University communities.  This position is an in-office position with standard office hours.

Responsibilities Travel:

• Make reservations for flights, accommodations and other travel-related services, ensuring seamless coordination and customer service.
• Researches and compares available flight and hotel accommodations to identify the best available option and price.
• Must have the ability to interpret and apply policies and procedures.
• Processes travel authorization and reimbursements for travel expenses.
• Meet with administration and coaches to understand their travel preferences and needs.
• P-card review for all travel related transactions ensuring coding correctly while observing University and Athletics policies.
• Assist with managing all travel budgets, offering cost-saving suggestions without compromising the travel experience.

• The Travel Coordinator will need to be available after hours to help with travel emergencies or complications. Equipment Management:

• Annual equipment audit of all noncapital equipment.

• Maintaining and tracking of all noncapital equipment in AssetView.
• Tagging all new equipment and documenting in AssetView.

• Submitting disposal information of all retired assets. Oversee Courtesy Car Program:

• Work with local car dealers on contracts.

• Ensure monthly logs are recorded for taxing purposes.
• Coordinate any repairs as needed.
• Coordinate with Risk Management car to ensure appropriate cars and drivers are registered.

• Maintain monthly/yearly car and driver records. Office Duties:

• Ordering office supplies.

• Managing office resources such as copiers.
• Backup for staffing the department's physical office to provide office coverage.
• Additional duties as assigned.

Qualifications Minimum Qualifications:

• Bachelors degree plus two years of related work experience; or six years related work experience; or an equivalent combination of education and experience.

• Must be available to take after hours calls at night/weekends for emergencies. Preferred Qualifications:

• Working knowledge of USUs Banner, ServiceNow, and Argos systems.

• Working... For full info follow application link.

USU recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the university's academic mission of learning, discovery, and engagement. USU is an Equal Opportunity employer and does not discriminate in any of its programs and activities based on race, color, religion, sex, national origin, age, genetic information, sexual orientation or gender identity/expression, disability, status as a protected veteran, or any other status protected by University policy or local, state, or federal law (https://equity.usu.edu/non-discrimination).