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Assistant to the Dean

Requisition ID: 2024-8615

of Openings: 1

Location: US-UT-Logan Category: Administrative/Clerical Position Type: Benefited Full-Time Job Classification: Non-Exempt College: Quinney College of Natural Resourcs Department: Dean of QCNR Advertised Salary: Commensurate on experience, plus excellent benefits

Overview The S.J. and Jessie E. Quinney College of Natural Resources is seeking to hire an Administrative Assistant SR to serve as the dean's assistant. This position requires an experienced and highly professional individual to support the dean in a team-based Environment. The successful applicant will work primarily with the dean to manage the dean's calendar, create and process documents, organize meetings and events, supervise staff assistants and student interns, coordinate promotion and tenure documentation, and perform other duties as directed by the dean.  The essential qualities for the position include self-motivation, dependability, organized, attention to detail, editing skills, the ability to communicate effectively with a wide variety of constituents, and a proficient knowledge of Microsoft Office products and other software used at USU. This position is completely in person and is not eligible for telework.

Responsibilities Dean's Office Support (40%): * Provides a professional, competent and friendly face to faculty, staff, donors, and others contacting the Dean's office. * Manages the calendars for the Dean, Associate Deans, and others as designated. Answers phone calls and conducts email correspondence. * Prepares meeting agendas and develops timely and accurate meeting minutes. Composes, prepares and proofreads letters, reports, and other correspondence. * Maintains a strong and productive working relationship with staff, faculty, administration, and donors of the college. * Works collaboratively with the financial officer and other Dean's office staff to coordinate schedules and provide backup for an effective and productive office environment. * Coordinates logistics and information flow between the college and its departments. * Coordinates with the Provost's and President's offices as needed. * Initiates and coordinates travel for the Dean. * Performs other duties as assigned and needed. Special Projects/Events Support (30%): * Under the direction of the Dean and Associate Deans, the incumbent will manage logistical planning and execution of special projects and invents, including Spring Awards Event, Commencement, Scholarship Banquet, and other special events. * Ensure that organizational standards for selecting, contracting and booking venues, vendors, and speakers are upheld at all times. * Direct special projects, events or initiatives as identified by the Dean, Associate Deans, and Sr. Director of Development. Development Support (15%): * Supports the college development officer including coordinating development materials and events. * Supports college-wide development and the Dean's office scholarship areas, including but not limited to development proposals, scholarship forms, gifts of appreciation, stewardship, etc. * Reviews and updates donor information in Millennium while also generating... For full info follow application link.

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