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Allied Universal Security - Administrative Assistant in Lithia, Florida

At Allied Universal® , we continue to build an inclusive, Be Phenomenal® culture that encourages, supports, and celebrates a diverse workplace. It fuels our innovation and connects us closer to our customers and the communities in which we serve. Allied Universal offers so much more than just a job. We offer careers. We take great pride in our promote-from-within culture. There are countless examples of individuals who began their career as Security Professionals and today hold positions on our senior leadership team. We offer medical, dental and vision coverage, life insurance, 401K, employee assistance programs, company discounts, perks and more for all full-time positions! Start your phenomenal career with Allied Universal® today!

Allied Universal Services is seeking the position of a Security - Administrative Assistant

The Security Site Supervisor will supervise and coordinate the delivery of quality services to an assigned customer. The Security - Administrative Assistant will act as a liaison between customers, Operation Managers and security officers. They will supervise site staff and provide coaching, recognition and discipline within approved empowerment range.

For all full-time positions, we offer medical, dental and vision coverage, life insurance, 401K, employee assistance programs, company discounts, perks and more! We also offer part-time and flexible schedules!

QUALIFICATIONS/REQUIREMENTS:

  • Be at least 21 years of age with high school diploma or equivalent

  • Possess effective written and oral communication and interpersonal skills with ability to deal with all levels of personnel and the general public in a professional and effective manner

  • Valid guard card/license, as required in the state for which you are applying.

  • As a condition of employment, employee must successfully complete a background investigation and a drug screen in accordance with all federal, state, and local laws

  • Display exceptional customer service and communication skills

  • Have intermediate computer skills to operate innovative, wireless technology at client specific sites

  • Ability to handle crisis situations at the client site, calmly and efficiently

  • Capably utilize scheduling and billing software to produce reports (such as Scheduling Activity, Training Detail reports, etc.) that require interpretation and action for effective business management

  • Enforce Contract Standards

  • Administers site safety programs outlining site-specific hazards for security officers including vehicle / driving safety as appropriate to corporate procedures

  • Prepared to participate in unemployment hearings

  • Enforces Allied Universal’s policies as outlined in the handbooks and executive memos

  • Able to:

  • Work in various environments such as cold weather, rain/snow or heat

  • Occasionally lift or carry up to 40 pounds

  • Climb stairs, ramps, or ladders occasionally during shift

  • Stand or walk on various surfaces for long periods of time

  • Monitor and respond to Office Services emails

  • Service calls for maintenance for FishHawk, Bonnie Admin Building, Nichols, and MTC to include but not limited to:

  • Printer

  • Plumbing

  • A/C

  • Update Workstation seating chart/floor plan and phone lists for FishHawk employees

  • Only when Office Services personnel is not available to do so

  • Assist Office Services personnel with maintaining the Office Services records in LiveLink

  • Tears down / Sets up conference rooms for meetings and classes

  • This does not happen all the time and it is only the large Gulf conference room for our Town Hall meetings.

  • Schedules IT moves for transitioning employees / contractors with GLI

  • Site Supervisor will do the moves only in emergency situations

  • This is only the IT equipment no desks or workstations.

  • Inputs Office Services vehicle fleet reservations

  • Adjusts A/C and heating throughout the building for employee comfort

  • Assist Office Services personnel in writing DTRs for Venders & Maintenance needs for FishHawk, MTC, Nichols, and Bonnie Admin Building

  • Order Building/maintenance supplies, Office supplies & security supplies

  • Assist Office Services personnel with coordinating and supervising onsite contractor work exterior & interior for FishHawk and MTC

  • Assist Office Services personnel with building scope of work to send to the contractor prior to scheduling for a quote

  • Maintain maintenance schedule on the Suburban

  • Log Maintenance work/Logs in binders

  • Assist Office Services personnel with creating yearly Maintenance DTR’s for Nichols, Bonnie Admin Building, MTC, and FishHawk.

  • Visit MTC 1 to 2 days a week to capture any maintenance issues and/or to meet contractor there for work being done. *All duties listed above are not the sole responsibility of the Administrative Assistant they will assist the Office Services personnel with these tasks

Allied Universal® provides unparalleled service, systems and solutions to people and businesses within our local communities, and is North America’s leading security services provider. Allied Universal delivers high-quality, tailored solutions, which allows clients to focus on their core business. For more information: www.AUS.com .

We proudly support the Veteran Jobs Mission, a group of over 200 companies that have committed to collectively hiring a total of one million military veterans. EOE/Minorities/Females/Vet/Disability Allied Universal Services is an Equal Opportunity Employer committed to hiring a diverse workforce.

Allied Universal® provides unparalleled service, systems and solutions to people and businesses within our local communities, and is North America’s leading security services provider. Allied Universal delivers high-quality, tailored solutions, which allows clients to focus on their core business. For more information: www.AUS.com .

We proudly support the Veteran Jobs Mission, a group of over 200 companies that have committed to collectively hiring a total of one million military veterans. EOE/Minorities/Females/Vet/Disability Allied Universal Services is an Equal Opportunity Employer committed to hiring a diverse workforce.

Job ID: 2021-536664

Location: United States-Florida-Lithia

Job Category: Administrative

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