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J.R. Simplot Company Administrative Assistant (Lathrop, CA) in Lathrop, California

Administrative Assistant (Lathrop, CA)

Location:

Lathrop, CA, US, 95330-9777

The J.R. Simplot Company is a diverse, privately held organization, with roots firmly planted in agriculture and agriculture-related businesses. The J.R. Simplot Company is a true farm-to-table company with operations that touch every aspect of agriculture, including seed production, farming and ranching, plant sciences, fertilizer manufacturing, food processing, commercial product development, and distribution.

Summary

The Administrative Assistant provides a wide range of administrative and clerical support related tasks for the Production/Maintenance Departments. This individual is responsible for entering data, compiling spreadsheets and preparing various department related reports. This position supports all production and maintenance personnel and interfaces with various vendors and internal and external customers of all levels. This position requires a high level of professionalism, initiative, discretion, and flexibility along with the ability to work independently with little or no supervision.

Key Responsibilities

  • Collects and enters data related to all inbound and outbound raw materials and products including, but not limited to process flows, log sheets, shift reports, shipping/receiving reports, meter readings, etc. Maintains records, forwards to personnel as appropriate

  • Calculates and tracks tons produced and current inventories; produces various statistical reports on a daily, weekly, and monthly basis, as specified. Enters requisitions for liquid inventories as needed

  • Generates weekly schedule for raw materials delivery as directed by manager; enters requisitions for all raw materials. Responsible for all data entry, processing paperwork, and coordinating activities related to incoming and outgoing railcars and trucks

  • Creates and updates various spreadsheets to reflect information including, but not limited to production and inventories; research, evaluates, and calculates historical statistics from spreadsheets as requested by management

  • Maintains files including, but not limited to employee records, goal sheets, training rosters, department’s lockout, eyewash, PSM and Department of Transportation documentation in accordance with all applicable regulations; files standard operating procedures (SOP), employee records, and production records

  • Tracks employee repair activities to include efficiency and accuracy and arranges Maintenance callout list

  • Maintains accurate and thorough equipment/parts files and records of repair. Maintains current parts list and verifies accuracy with Bill of Materials (BOM). Responsible for data entry and initial system setup for all new equipment and/or parts. Creates parts requisitions as needed

  • Accountable for entering data and preparing reports related to the planning, scheduling, and tracking of work orders. Responsible for creating, maintaining, and closing all work orders through JD Edwards. Communicates progress and data related to work orders by running reports for Supervisors, Planners, and Management as required

  • Process invoices, manage daily activities related Unifirst uniform services

  • Assists with coordinating JAC special events including, but not limited to apprentice graduation, etc.

  • Answers and screens phone calls for the department and directs other calls as appropriate

  • Responsible for supporting supervisors with department payroll; ensures that employees are paid appropriately for all hours worked by following wage and hour laws and the collective bargaining agreement. Works with HR to ensure payroll errors/issues are corrected so that payroll is completed and submitted timely

Typical Education

High school diploma or GED; or an equivalent combination of education, training, and experience.

Associates degree preferred.

Relevant Experience

  • Minimum of three to five (3-5) years of related experience and/or training.

  • Working knowledge of Microsoft Office applications to include but not limited to Excel, Word, Outlook, etc.

  • Must type at least 40 wpm and be able to type 10-key by touch.

  • Basic math skills required; accounting/bookkeeping skills helpful.

  • Basic knowledge of mechanical equipment and/or parts preferred.

  • Prior experience using JD Edwards preferred.

  • Excellent verbal, written communication, time management skills, and attention to details.

  • Must have proven customer service skills with the ability to manage difficult situations, responding promptly to internal and external customer needs and meet commitments.

  • Must be able to balance multiple tasks and work well under pressure

  • Strong interpersonal skills with the ability to establish and maintain positive working relationships. Must project a professional image and demeanor.

  • Required to maintain reliable, regular attendance and must be available to start work as early as 6:00am.

Other Information

This job requires the ability to work in excess of eight hours per day, off-duty hours, and weekends to reach operational goals and compliance requirements. Job duties may require the ability to climb stairs, climb ladders, bend, stoop, reach, lift, grip, push, pull, move and/or carry equipment which may be in excess of 25 pounds. Finger dexterity may be required to operate a computer keyboard and calculator.

Working in this plant operations environment requires the use of safety equipment to include, but not limited to safety glasses, hearing protection, steel-toed boots, hard hat, and uniforms (in designated areas). Loose fitting clothing, open toe/heel shoes and the wearing of contact lenses is not permitted.

Job Requisition ID : 7631

Travel Required : None

Location(s) : AB Plant - Lathrop

Country: United States

*The J.R. Simplot Company is proud to be an Equal Opportunity Employer and will consider all qualified applicants for employment without regard to race, color, religion, national origin, ancestry, age, sex, gender, gender identity, gender expression, genetic information, physical or mental disability, medical condition, sexual orientation, military or veteran status, marital status, or any other protected status.*

If you require technical assistance, please email us at careers.contact@simplot.com.

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