Campus Pride Jobs

NY HELP No

Agency Military and Naval Affairs, Division of

Title Resource Advisor 2

Occupational Category Financial, Accounting, Auditing

Salary Grade 16

Bargaining Unit DMNA - Division of Military and Naval Affairs (CSEA)

Salary Range From $61297 to $61297 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class "Other" (generally Military Law positions)

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Latham Headquarters - Facilities Management and Engineering

330 Old Niskayuna Road

City Latham

State NY

Zip Code 12110

Duties Description Under the supervision of the Base Civil Engineer (BCE), Director of Facilities Management and Engineering Directorate (MNFE), Chief Financial Management Officer (CFMO) and/or other appropriate supervision, the Resource Advisor Titles provide financial advice, accounting, bookkeeping and resource management. Specifically, the title series is responsible for coordinating, tracking and implementing procedures associated with reimbursement of federal funding provided to the State of New York Air and Army National Guard through the Master Cooperative Agreement (MCA). Resource Advisor Titles work to ensure all processing for reimbursement of funds to New York State is done efficiently, timely and in accordance with state and federal regulations, policies, and procedures.The Resource Advisor 2 will perform all duties and responsibilities of the Resource Advisor and are typically considered second-level supervisors providing supervision to subordinate staff as assigned.The position performs responsibilities in accordance with National Guard Bureau (NGB) standards, specifically those requirements of the Master Cooperative Agreement between the NGB and the DMNA, as well asagency and labor contract duties and responsibilities – current and asamended. The position may report to state and/or federal supervisorypersonnel.Responsibilities include but are not limited to the following:• Assists in preparing and auditing regular reports, memorandumsand tracks other special funding. Corrects and/or reports discrepancies.• Develop, implement and maintain account/record keepingdatabase, spreadsheets, reports and graphs that portray an annual andhistorical expenditure and consumption pattern for use in resourceanalysis.• Works with Federal personnel to submit budget proposals forannual budget and financial plan.• Prepares various reports as required and audits reports for errors;corrects and/or reports accounting discrepancies.• Monitors and manages the financial status of budgets andcontracts and prepares close-out and other funding documents.• Acts as the liaison with various Federal, State and local agencies.• Inputs information in to the Statewide Financial System (SFS).• Assists in managing the Integrated Engineering ManagementSystem (IEMS) program and the General Fund Enterprise BusinessSystem (GFEBS).• Reconciles monthly accounts and verifies expenditures andbalances with Federal comptroller and State finance personnel.• Coordinates with appropriate staff on purchasing and procurementmatters, and ensure all labor, materials, contract information and costsare captured and recorded per work order.• Compiles final project costs and provides information toappropriate staff and notifies when account balances are becoming low orwhen other actions are required.• Provides reports, presentations, and/or represents the directorateat executive management or workgroup/project meetings as required.• Assigns work to staff; schedules work flow; establishes workperformance standards; reviews work performance and production;determines the nature of problems and takes appropriate correctiveaction.• Ensures subordinate staff is adequately trained and provided toolsto complete assignments.• May participate in the hiring process for subordinate staff.• Periodic overtime may be required• Periodic travel may be required to other facilities; to attend training;or other requirements related to duties as needed.• Other job duties as assigned.JOB REQUIREMENTS• Knowledge of accounting processes.• Must be proficient in Microsoft Office Suite.• Must be able to operate small office machines to include calculating machine, copy, scanning and facsimile equipment as well as have general knowledge of office operations such as mail procedures, filing, telephone operations, etc.• Ability to maintain account files and analytical data for auditing and historical purposes.• Ability to analyze financial records and reports and locate errors.• Ability to interpret historical data for the purpose of forecasting trends in spending and utility consumption.• Complete data entry and processing timely and accurately.• Ability to prepare written material in a clear and concise form.• Experience in meeting multiple deadlines.• Must have strong organizational skills.• Ability to work independently or with other individuals in a project/team setting in accordance with supervisory guidance and direction.• Ability to get along with and interact well with different groups of people, including co-workers, management, both Federal and State personnel.• Ability to read and write in English.• Demonstrate reliability and trustworthiness.• Good verbal and written communication skills.• Ability to supervise and train subordinate staff.• Provide consultation and input on complex policies, procedures and best practices.• Lead a team in analyzing and completing project work related to the federal funding reimbursement process in accordance with state and federal procedures.• Be able to track, coordinate and ensure each unit/program timely and accurately completes documentation necessary for medium to large scale projects in order to process federal reimbursements effectively.

Minimum Qualifications Three (3) years of permanent service in a position allocated or equated to a Salary Grade (SG)-13 or higher in which duties include accounting, bookkeeping, data gathering and analysis in relation to numbers or money, tabulations and calculations or similar duties and responsibilities.ORAn Associate’s degree in a finance related field of study and three (3) years of experience in which duties include accounting, bookkeeping, data gathering and analysis in relation to numbers or money, tabulations and calculations or similar duties and responsibilities. Must have some supervisory experience.ORA Bachelor’s Degree in a finance related field of study with a minimum of two (2) years of experience in which duties include accounting, bookkeeping, data gathering and analysis in relation to numbers ormoney, tabulations and calculations or similar duties and responsibilities. Must have some supervisory experience. ANDMust possess a valid driver's license to operate a motor vehicle in the State of New York.May be required to acquire and maintain a military driver’s license to operate military vehicles and equipment in accordance with NGB standards to include medical evaluation requirements – current and as amended.Must be proficient in Microsoft Office Suite.Must be able to read and write in English.Required to have or successfully complete within 90 days of receiving computer access, all Statewide Financial System (SFS), Statewide Learning Management System (SLMS) and other computer training as related to position duties.In accordance with NGB standards, will be required to obtain and maintain a favorable background investigation, and have an appropriate clearance to allow access to computer networks and restricted areas to determine suitability, loyalty, and trustworthiness. Minimally a National Agency Check with Inquiry (NACI) will be completed - dependent on current regulation, a SECRET clearance may be required. Other combinations of education and work experience, including military, may be considered, however, candidate for Resource Advisor 2 must demonstrate a combination totaling at least six (6) years and direct relevance to the job duties noted.At all times, the employee MUST maintain minimum standards in accordance with current, and as amended, agency, statutory and NGB requirements and directives; failure to do so will subject the individual to disciplinary action, including possible termination.NOTE: Position standards illustrate the nature, extent and scope of duties and responsibilities of the position described. Standards cannot and do not include all of the work that might be appropriately performed by the incumbent. The minimum qualifications above are those which were required for appointment at the time the Position Standards were written. Please contact State Human Resources Management for any further information regarding the position requirements.

Additional Comments This position is not in the Classified Service of New York State, but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service.Current Start Rate: $61,297Job Rate: $74,135(*All hires begin at “Start Rate” unless prior state experience affords step increase as determined by OSC.

Some positions may require additional credentials or a background check to verify your identity.

Name State Human Resources

Telephone 518-786-4830

Fax 518-786-6085

Email Address ng.ny.nyarng.mbx.mnhs-job-posting@army.mil

Address

Street New York State Division of Military and Naval Affairs Headquarters - State Human Resources Management

330 Old Niskayuna Road

City Latham

State NY

Zip Code 12110

Notes on Applying To be considered for interview, submit a cover letter and resume. In e-mail subject line and cover letter indicate the title, location, vacancy announcement number of the position for which you are applying. Ensure to clearly note how you meet the minimum qualifications for theposition. Please be certain to note your specific license or certification to meet requirements.If you are a former public employee retired within New York State currently receiving benefits, indicate this and the name of the retirement system in your cover letter.Cover letter and resume may be submitted via E-mail (preferred method), FAX, or Mail. ENSURE TO COPY E-MAIL ADDRESS EXACTLY.E-mail to: ng.ny.nyarng.mbx.mnhs-job-posting@army.milFAX to: (518) 786-6085Questions: (518) 786-4830Mail to:New York State Division of Military and Naval AffairsState Human Resources Management330 Old Niskayuna RoadLatham, New York 12110-3514Attn: ClassificationsPOSITION WILL BE POSTED UNTIL FILLED.(RESUME REVIEW TO BEGIN DECEMBER 25, 2024)VAGUENESS AND OMISSIONS WILL NOT BE RESOLVED IN YOUR FAVOR.