Job Information
Live Nation Insomniac - Project Manager, Production & Operations in Las Vegas, Nevada
Job Summary:
WHO ARE YOU?
Do you enjoy dance music? Do you have an enthusiasm for production and excel at production project management? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of production and operations. Is this you? Read on…
WHO ARE WE?
Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority.
Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.
THE ROLE
Insomniac is currently seeking a Project Manager for Production & Operations that is detail-oriented and experienced in assisting with the production and operations of live music events as well as other special projects. This person will provide direct support and report to the SVP of Production, Operations & Experience to ensure a cohesive coordination of all pre-show, on-site, and post-show productions. This is not a remote position and reports into our Las Vegas, NV office on a hybrid schedule.
RESPONSIBILITIES
Maintain day-to-day flow of projects in production and operations
Create and maintain project timelines
Maintain changes in operational documents such as pressure points manager assignments, command post dispatch guide, meeting agendas and notes.
Help create and maintain event budgets, updates and collection of information from department managers along with festival producer
Support purchase order system and management in conjunction with the budget tracker files
Track all quotes and submitted invoices
Manage post show invoice review and submission as required and facilitate final sign offs with department heads, production finance, and reconciliation team
Manage and see through inception to execution of ancillary projects as needed
Help facilitate after action meetings and collect show data with festival Project Managers to create useful document for future planning
Process invoices and payment requests in conjunction with the accounting team and processes
Analyze and review travel requests and organize for Producer so that approvals and adjustments can be made based on what is actually needed for the event
Facilitate weekly festival meetings; organize attendees, scheduling, set up and take/distribute notes
Partner with internal HR team to assist in generating offer letters, completing temp staff paperwork, and onboarding seasonal employees as needed by Production & Operations managers
Support producer with gathering departmental updates as needed for all assigned shows
Provide build/strike schedule updates and coordinate with all departments for a global schedule
Collect and communicate CAD mapping updates as needed
Track project process in Asana and provide updates to all stakeholders
Review per diem requests for department (when applicable)
Schedule daily production meetings across all departments during show builds and strike when on site
Liaise between Producers and department heads to ensure all event directives are achieved
Provide clear, concise communication with all relevant stakeholders as directed
Source and procure various onsite assets as needed
Recruit, train and onboard members on the team both directly and partnering teams
Other special projects and tasks as assigned as needed in a project management role
Some travel will be required (economy)
Additional responsibilities as needed
QUALIFICATIONS
5+ years’ experience in live event planning and producing
Proven ability to manage teams for planning and building large-scale events, tours or music festivals
Proficient in spreadsheets, database management systems and analysis via various platforms and software
Must be motivated with an “Everything is possible” attitude
Must be an active problem solver, instilled with a sense of urgency for projects large and small
Excellent work ethic and high levels of integrity
Professional, positive, and energetic behavior and attitude
Ability to manage high intensity and stressful situations with aplomb
Proficiency and quick learning ability with Apple operating systems, Google Suites, Airtable, other programs as necessary
A problem-solver who is detail-oriented and has excellent organizational skills
Must possess excellent written and verbal communication skills
Ability to manage multiple projects and tasks in a fast-paced environment
Must be able to work nights and weekends and travel overnight/weekends
WORK ENVIRONMENT
Must be able to tolerate loud noise levels & busy environments when on site at various event locations
May work in drastic temperature climates when on site at various event locations
Must be willing to travel to work during holiday, evening, weekend hours and travel to events, as required
Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.
#LI-MH1
The expected compensation for this position in Las Vegas, NV is:
$75,000.00 - $95,000.00 USD
EQUAL EMPLOYMENT OPPORTUNITY
Insomniac strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.
HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.
About Us
Recognized three years in a row by Great Place to Work® and named one of People Magazine’s top 50 Companies that Care, Live Nation Entertainment is the global leader in live entertainment and ticketing. Our world-class portfolio reaches all aspects of the live event and ticketing industry, from ground-breaking software in Ticketmaster, mix of legendary venues and restaurants in House of Blues, production leaders in Concerts, exceptional brand partnerships in Media & Sponsorship, and unparalleled team of artist managers in Artist Nation supported by diverse professionals in all facets of Corporate operations.
We recognize that our most important assets are our employees, the rock stars who keep the live experience going. Generous vacation, healthcare, and retirement benefits are just some of the great perks we offer to support our global workforce of more than 38,000. For any stage in your career, our many unique benefit programs are designed to help you live life to the fullest. We offer student loan repayment to support recent grads, six months of paid caregiver leave to support new parents, perks like Roadie Babies (bring your little ones & a caretaker along with you on work trips) and Music @ Home (stipend to cultivate your little ones’ music interest), and tuition reimbursement to fuel your ongoing professional development. Plus, working for the world's largest live event and ticketing company means you'll have access to free concerts, festivals, sports games, and more through our exclusive employee ticket concierge.
There is no bigger stage for your career. See what your future looks like at Live Nation Entertainment.