Campus Pride Jobs



Clerical Assistant I/II (Temporary, Part-Time) - Human Resources

Salary

$17.98 - $23.59 Hourly

Location

La Mesa City Hall, CA

Job Type

Temporary Part-Time

Job Number

24-39

Department

Human Resources

Opening Date

01/21/2025

• Description

• Benefits

• Questions

Position Summary

The La Mesa Human Resources Department is seeking a motivated and detail-oriented individual to assist our team as a temporary/part-time Clerical Assistant. This position is perfect for someone who enjoys administrative tasks, particularly filing and data entry, while gaining valuable experience supporting essential Human Resources and Risk Management functions . Ideal candidates must have the ability to handle sensitive and confidential information with professionalism.

This is a temporary, part-time, non-benefited position working approximately 15-20 hours per week. This position is limited to a maximum of 900 hours in a twelve-month period (July to June).

Clerical Assistants perform a variety of general office support and clerical duties and activities for an assigned department or division; to receive and direct telephone calls and visitors; to receive, route and distribute incoming and outgoing mail; to maintain a variety of files and records; and to perform a variety of clerical duties relative to assigned area of responsibility.

This recruitment is open until filled, interested candidates are encouraged to apply immediately.

First review of applications will occur on Monday, February 7, 2025

Key Responsibilities

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

• Prepare a variety of documents and forms including general correspondence, reports and memoranda from rough draft or verbal instruction; disseminate information as appropriate.

• Enter data into a computer from various sources including accounting, statistical and related documents; input corrections and updates; verify data for accuracy and completeness; assist in the compilation of reports.

• Answer the telephone and provide information on department or division operations and activities; relay messages and provide information on City policies and procedures as required.

• Collect and process over-the-counter or phone-in registrations for various City programs or permits; enter program information into automated system; compile class rosters; issue transfers and refunds; maintain a system of registration forms.

• Participate in the maintenance of a filing system; research records for various information as requested.

• Assist with compiling information and data for reports.

• Maintain a variety of records such as inventory and purchase records; resolve errors on orders and invoices.

• Maintain office or other supplies and inventories for assigned area; order supplies as needed.

• Operate a variety of office equipment including a computer, copier with scanner.

• Perform related duties as required.

Minimum Qualifications

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:

Equivalent to the completion of the twelfth grade.

Experience:

6 months of office or clerical support experience is preferred, especially in a confidential work environment.

Desired Knowledge, Skills, and Abilities:

• Computer proficiency with Microsoft Word, Excel, and Outlook, databases and use of the Internet.

• Filing, alphabetizing and organizing with attention to detail

• Ability to handle sensitive, confidential information with empathy, tact and diplomacy

• Ability to perform accurate calculations and maintain accurate, up-to-date records.

• Ability to perform multiple tasks in a work setting that is often busy and distracting.

• Ability to work independently, problem-solve and resolve customer concerns and establish effective working relationship with those they come in contact with at work.

Examination Process

Interested applicants must submit an online application and supplemental questionnaire. This position is open until the needs of the City are met. Candidates whose qualifications most closely meet the needs of the City will be invited to participate in the examination process for this position. The examination process may consist of any or all of the following components: appraisal interview by internal and/or external panels and practical skills assessment. Eligible candidates will be notified when testing dates have been established.

NOTE: Employment is contingent upon successful completion of a a live scan fingerprint and background investigation.

As a general rule, temporary part-time employees do not earn any fringe benefits with the City of La Mesa. However, they are covered under workers' compensation and Social Security inlcuding Medicare and are eligiblie for 40 hours of sick leave after 90 days of employment and 30 days of work.

01

Each applicant must complete this supplemental questionnaire as part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to continue in the selection process. Resumes in lieu of this questionnaire will not be accepted. Please be as descriptive as possible in your responses. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?

• Yes

• No

  02

  What is your highest level of education?

• High school, GED, or equivalent

• Associate degree

• Some College

• Bachelor degree

• Master's Degree

• PhD

  03

  Are you currently or have you ever been a member of CalPERS (California Public Employees' Retirement System)?

• Yes

• No

  04

  Have you graduated from high school or passed a General Education Development (GED) test?

• Yes

• No

  05

  Please describe your experience in office or clerical support.

• None

• Six months experience

• Six months - 2 years

• Two years or more

  06

  Please describe your experience working with confidential material or in a confidential environment. If none please type "N/A".

  07

  Please list your level of expertise using Microsoft Word in a work environment.

• Advanced (watermarks, mail merge, headers/footers)

• Intermediate (tables, fonts, bullets, margins, shading)

• Beginner (typing basic memos and correspondence)

• No Experience

  08

  Please list your level of expertise using Microsoft Excel in a work environment

• Advanced (filters, headers/footers, graphs, linking formulas)

• Intermediate (basic formulas, color-coding, sort)

• Beginner (basic data entry)

• No Experience

  09

  APPLICANT'S ACKNOWLEDGMENT - NOTIFICATION VIA ELECTRONIC MAIL (E-MAIL): The City of La Mesa Human Resources Division uses e-mail to notify our applicants of important information relating to the status and processing of your application. Therefore, as an applicant, you are hereby advised of the following: 1. Ensure that the e-mail address and contact information you provide is current, secure, and readily accessible to you. Do not share e-mail addresses. Spam or other filters should be adjusted to accept our e-mails. We will not be responsible in any way if you do not receive our e-mail notifications, i.e., for the non-delivery of e-mail or if you fail to check your e-mail inbox on a timely basis, etc. 2. Carefully read any notices that we send in a timely manner. Follow further instructions, if any. We recommend that you print and keep a hard copy of our notices for your records. I acknowledge that I have read, understand, and agree to the above.

• Yes

• No

  Required Question

Employer

City of La Mesa

Address

8130 Allison Avenue La Mesa, California, 91942

Phone

619-667-1175

Website

http://www.cityoflamesa.us

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