Campus Pride Jobs

Job Purpose

Provide support to the Operations team, owning several key programs that are essential to day-to-day operations, utilizing cross-functional expertise in a fast-paced environment. Execute the ongoing administrative functions of the front office.

Essential Functions

Safety/Environmental

• Coordinate and support safety and environmental programs

• Participate in safety committee meetings, track meeting minutes and monthly inspection checklists

• Schedule and coordinate Safety trainings and activities

• Manage first-aid supplies (US Compliance)

• Attend environmental meetings/audits, take minutes and send action item reports

• Coordinate annual Safety shoe program

• Oversee uniform program

• Schedule annual hearing tests, fit tests, industrial hygiene and dust assessment

• Manage LOTO certifications and recert log

  Office/Admin

• Oversee inventory, ordering and organization of office and operations supplies

• Maintain and organize kitchen supplies

• Update communication boards with up-to-date information

• Coordinate lunches for visitors and meetings

• Greet and direct unsolicited visitors

• Prepare outgoing mail and sort and distribute incoming mail

• Assist with scheduling pickup orders with Fed Ex and USPS

• Oversee document storage and shredding program

• Manage Avanti market program

• Activities involvement team member

  Finance/AP

• Issue PO’s and receiving for utilities, uniforms, supplies/multiple vendors

• Resolve issues related to supplier non-payment

• Maintain contractor safety records including certificates of insurance for vendors

• Reconcile temp labor hours to match billing

• Point of contact for past-due invoices, Rise AP and vendors

• File renewals and maintain log of all business licenses, permits, inspection reports and certifications

  Other

• Comply with all food safety requirements, trainings, policies, and procedures

• Perform other job-related duties as assigned

Qualifications (Education, Experience, Competencies)

• 3-5 years administration experience preferably in a manufacturing environment

• Proficient in Microsoft Office Programs

• Ability to maintain confidential information

• Ability to effectively communicate with multi-level personnel as well as suppliers, customers, and their representatives

• Ability to work cross-functionally, convey complex issues, and maintain confidentiality

• Ability to organize, manage multiple priorities, and maintain high attention to detail in a fast-paced environment

• Ability to think quickly and handle frequent change

• Self-motivated, goal oriented, quality driven, and capable of working independently with minimal supervision

Monday - Friday 8:00 am - 4:30 pm