Campus Pride Jobs

Description

We are offering a contract to hire employment opportunity for an Office Manager in the construction industry, based in Kaneohe, Hawaii, United States. As an Office Manager, you will be responsible for ensuring the smooth running of our office operations and coordinating all billing activities. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. If interested in applying to this onsite role, please call us at 808-531-0800.

Responsibilities

• Oversee daily office operations to ensure a smooth workflow

• Manage and coordinate all billing activities, including preparing, sending, and storing invoices

• Communicate effectively with clients regarding billing issues, payment plans, and deadlines

• Collaborate with project managers and internal teams to ensure accurate billing details

• Update and maintain office policies and procedures

• Manage inventory of office supplies and place orders as necessary

• Organize office events and meetings

• Handle customer complaints and queries regarding invoices

• Schedule appointments, meetings, and maintain the company calendar

• Prepare periodic expense reports and other administrative reports

• Monitor the processing of payments and expenditures

• Answer and direct phone calls in a professional and friendly manner

• Manage and organize office files and records for easy accessibility and reference.

Requirements • Proficiency in Microsoft Office Suites including Microsoft Excel and Microsoft Outlook

• Experience with Accounting Software Systems, particularly QuickBooks

• Ability to handle billing functions accurately and efficiently

• Excellent customer service skills with a focus on responsiveness and reliability

• Proven track record in managing office tasks efficiently and effectively

• Strong organizational and multitasking skills

• Excellent written and verbal communication skills

• Ability to work independently and as part of a team

• High level of discretion and confidentiality

• Proven ability to problem-solve and think critically in fast-paced situations

• Ability to adapt to new technologies and systems quickly

• Demonstrated leadership skills and the ability to make decisions independently.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .