Job Information
International Rescue Committee Human Resources Assistant in Kakuma, Kenya
Requisition ID: req52547
Job Title: Human Resources Assistant
Sector: Human Resources
Employment Category: Fixed Term
Employment Type: Full-Time
Open to Expatriates: No
Location: Kakuma, Kenya
Work Arrangement:
Job Description
The International Rescue Committee (IRC) is a leading humanitarian and development agency, supporting communities in transition in 40 countries. Simultaneously a global technical leader and proven implementer, IRC has shaped youth priorities and approaches at the national level and implemented programs at the community level since its founding in 1933. IRC has worked in Kenya since 1992, implementing highly effective programs in youth livelihoods, economic development, women empowerment, integrated healthcare, and nutrition.
Summary of Responsibilities:
The HR Assistant is responsible for supporting the field HR Office in HR administrative tasks to ensure smooth running of the office.
Key Tasks :
Talent Acquisition:
Support the assigned recruiter for the field office with all field office recruitment by:
Vacancy posting in internal and external media as appropriate.
Contacting candidates for interview.
Providing the panel with interview packs.
Contacting referees post interview to support appointment.
Sending unsuccessful candidates, regret letters.
Maintain updated recruitment files for each position recruited.
Talent Management:
Ensure that all staff requirements prior to arrival are available.
Ensure all new staff are appropriately enrolled onto the payroll &Employee benefits schemes with the appropriate documentation.
Maintain staff files with all the requisite documentation.
Monitor induction process, ensuring that performance objectives are set and, and that post probation evaluation reviews are submitted on timely basis.
Contract Management:
Monitor expiry of staff contracts and advise the HR Officer on a timely basis.
Assist in preparing of contracts/LOU’s (Letters of Understanding) for Kakuma Incentive staff i.e. new staff/renewal.
Services and Administration:
Maintain a detailed knowledge of IRC personnel policies and assist the Human Resource department in ensuring employee adherence.
Maintain up to date records (forms, approvals, requisitions) for all field staff in relation to Personnel files, Recruitment, Leave,
Training, Performance Management, Benefits, Payroll, Exit.
Close and archive personnel files on timely basis.
Preparation of mailbag.
Ensure timely submission of monthly timesheets.
Support localized incentive/refugee recruitments.
Preparation Incentive/refugee staff Payroll before review by the HR Officer.
Maintaining stationery supplies for HR Office
HRIS:
Support the maintenance of all talent acquisition and management processes on Workday HRIS management system.
Reporting:
Provide weekly/monthly reports to the HR Officer on the status of Personnel files, Leave, Training, Performance Management, Benefits, Payroll.
Staff Training and Development:
Facilitate all requests for staff training as approved in Annual L&D Plan and maintain database of trainings attended.
Separation Process:
Coordinate the exit process and ensure finalization of all procedures within one month.
Ensure timely deletion of staff from insurance benefits.
Qualifications
At least 2 years’ experience working in a busy HR department.
Degree / Diploma in Human Resource, Business Administration, Business Management or related Field.
Strong interpersonal skills, high degree of flexibility and a standout colleague.
Excellent writing and organizational skills.
Experience working in a multi- cultural society.
Conversant with word processing, spreadsheet and email computer applications.
Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, Accountability and Equity. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity Anti-Retaliation and Combating Trafficking in Persons.
Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other encouraging benefits and allowances.
Equal Opportunity Employer: IRC considers all applicants on the basis of merit without regard to race, sex, color, religion, sexual orientation, age, marital status, veteran status, or disability. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
Kenyan nationals are encouraged to apply. International allowances are not available for this position. Salary and employee benefits are compliant to the Kenyan NGO Sector.
Disclaimer:
Please take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes.