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Amgen Senior Associate Finance in Johannesburg, South Africa

Job purpose:

Ensures timely and appropriate reporting of all transactions in general ledger, asset management, account receivables, accounts payables (including complex entries, analysis and preparation for reconciliation)

Accountabilities

  • Reports to Finance Manager

  • Successful stakeholder management for Accounts Payable and Accounts Receivable

  • Managing all Key Performance Indicators (KPIs)

  • Ensures payments to third parties according to local and corporate instructions

  • Fulfills all accounting and reporting activities as well as local tax authorities’ requirements, in compliance to the applicable legislation

  • Makes correct and efficient use of corporate finance systems

Responsibilities:

Accountancy

  • Assist Finance Manager with providing financial, analytical and decision support to the entire organization:

  • Monthly departmental meetings: preparation, analyze and presenting the outside expense “tracking” results for various department managers and communicate expense plans and results.

  • Assist Finance manager to update monthly rolling forecast by department with outside expenses.

  • Assist Finance manager to update monthly sales reports.

  • Monitor and tracking accuracy of depreciation and follow up on accuracy of fixed asset registers with Snr Ass Projects.

  • Days Sales in Inventory (DSI) calculation

  • Budget/LE/LRS: Upload sales into LIFT/(Anaplan)

Taxes

  • VAT

  • Ensures accuracy of forms presented to the local authorities

  • Ensures payments are on time, following local deadlines

  • Reconcile submission reports and checking for accuracy between Output and Input and reclassification of credits.

  • Assist Finance Manager with additional information needed, i.e. customs declarations, IT14SD etc.

Accounts Payable (AP)

Ensures fulfillment of company obligations to third parties, Inter-company and employees:

  • Printing, scanning & submission of vendor invoices

  • PR/PO closing, monitoring and managing

  • Monthly comment report on POs older than 6 months

  • Help with the preparation of the quarter open purchase order accruals

  • Quarterly compliance report, ensuring POs are being used

  • Vendor master data, opening of accounts and payment details verification

  • Days Payable Outstanding – DPO tracking, management of age analysis and follow up on overdue accounts

  • Manage the entire vendor reconciliation process by ensuring that books of accounts are reconciled on a periodic basis with vendors and discrepancies if any are resolved in a time bound manner

  • Ensures payment and control of travel expenses in line with guidelines as per Travel & Entertainment policies

  • Training on concur (T&E) AMEX card to all employees

  • Manage expired cards

  • Ensure we are POPIA compliant regarding our vendors

Banking

  • Distribution of proof of payments (PoP)

  • Submission of inter-company invoices to Citibank for verification

  • Manage immediate payment process

  • Second level bank validations

  • Process E-payments

Accounts Receivable (AR)

  • Manage EDI to ensure invoices are not stuck

  • Process section 21 invoices in SAP

  • CRM stock returns process, credit notes to be managed (pricing and returns)

  • Credit limit application (new and existing customer)

  • Order releases (non-RSA orders) - export

  • AR receivable reconciliation

  • Shrinkage allowance recon

  • Days Sales Outstanding (DSO) tracking, management of age analysis and follow up on overdue accounts

  • Attend monthly meetings

  • Amgen remittance breakdown file

  • Supply Chain / Logistics cost analysis, invoice verification as per contract

  • Ensure we are POPIA compliant regarding our customers

Other

  • Takes part in or leads projects as assigned by the Finance Manager or Country Director

  • Ensures correct filing (in time and content) of all documents

  • Manage and close all applicable open internal and external audit findings

  • Contributes to improve relationships with internal stakeholders as well as external customers by pro-active communication and timely response to customer issues

  • Act as BACKUP for Snr Ass Projects for BBBEE verification audit, sample submission request

[act as BACKUP for Snr Ass Projects] VIPP

  • System management

  • VIPP calculate LOG fees and invoice and recon and payment control.

  • Customer contract extension – VIPP

Minimum Requirements

  • University degree or diploma in finance or accountancy

  • 5 years of experience in financial department

  • Demonstrated knowledge of accountancy, relevant laws and basic taxes

  • Demonstrated capability to learn quickly systems and processes, being open and flexible to changes, in a multinational environment

  • High level of English, both in oral and written communication

  • Good computer skills in the Microsoft Office environment

Preferred Requirements

  • Advance proficiency with Microsoft Excel

  • Experience with SAP

  • Experience in participating in international projects

Competencies

  • Demonstrates analytical skills to solve day-to-day problems

  • Applies a methodical approach to completing all tasks

  • Demonstrates ability to perform accurate and detailed work

  • Demonstrates excellent ability to learn quickly and understand/adapt quickly to new systems, processes and tools

  • Demonstrates Amgen Values

  • Able to support and train people

  • Able to work on different tasks at the same time

  • Able to work independently, be a self-starter

  • Able to work with deadlines

  • Able to communicate and present to Executive team

Join Us

If you're seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you'll find it at Amgen.

Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients.

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