Job Information
Robert Half Executive Administrative Assistant Advanced (>6 years) in Jersey City, New Jersey
Description We are in search of an Executive Assistant to join our team in Jersey City, New Jersey. This role is central to our operations, providing support to senior-level executives and investment bankers within our organization. As an Executive Assistant, you will be tasked with managing complex calendars, arranging travel and meetings, and handling a variety of administrative tasks.
Responsibilities:
• Manage complex and detailed calendars to streamline executive schedules.
• Screen incoming calls and determine the level of priority.
• Arrange and coordinate domestic and international travel for executives.
• Organize all aspects of internal and external events, including catering and transportation.
• Process invoices and T& E expense claims for team members, ensuring adherence to company policies.
• Assist with staff onboarding and offboarding, including requesting equipment setup and system access.
• Produce high-quality emails and messages to individuals at all levels of the organization.
• Maintain department documents, including current organizational charts and executive bios.
• Assist in editing spreadsheets and presentations, including printing and binding for client meetings.
• Handle regular activities independently and advise in advance of any issues or delays. Requirements • Demonstrated skills in Documentation, Policy, and Invoice management
• Experience in maintaining Quality standards in all tasks
• Proficiency in handling Inbound Outbound Calls
• Capability to create and deliver Presentations
• Knowledge in providing Workstation Support
• Understanding of Logistics operations
• Experience in Onboarding new employees
• Familiarity with Claim Administration procedures
• Proficiency in using Spreadsheets for data management
• Skills in Calendar Management and Expense Reporting
• Experience in Travel arrangement for C-Suite executives
• Knowledge in Printing and Web App usage
• Experience in coordinating Catering services for events
• Ability to make Travel Arrangements and manage Expense Accounts
• Strong Coordination skills for managing various tasks
• Editing and Word Processing skills
• Experience in Arranging Travel for employees
• Experience in coordinating External Events
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .