Job Information
SCI Shared Resources, LLC Supervisor Accounts Payable in Jefferson, Louisiana
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Responsible for supervising the day-to-day accounts payable (AP) operations for large volume invoice processing and AP support team. Communicates expectations, processes, deadlines, and allocates work assignments. Administer and ensure compliance with AP processes including analyzing invoices, providing customer support and maintaining supplier records for accuracy and reporting. Reconciliation of accounts payable ledgers to identify improper charges, validate transactions, and ensure accurate and timely payment of amounts due.
RESPONSIBILITIES
Supervise the daily processing of supplier invoices, ensuring accuracy, timeliness, and proper coding
Monitors invoice approval workflows and troubleshoot processing issues
Ensure adherence to company policies and regulatory requirements
Oversees the day to day operations, delegates work, establishes deadlines, and communicates expectations.
Trains staff on processes, procedures, and controls to support a variety of processes.
Lead, train, and mentor AP staff
Assign tasks, set performance goals, and conduct regular evaluations
Resolve escalated issues related to invoice discrepancies or supplier concerns
Prepare and analyze reports related to invoice processing and aging
Monitor service levels, track metrics, generate reports on team performance
Collaborate with internal departments to resolve invoices issues or disputes
Identify and implement process improvements to increase efficiency and accuracy
Support system upgrades, testing and process automation projects
Assist with internal and external audits by providing relevant records and documentation
Oversee daily operations of the AP help desk, ensuring timely resolution of inquiries
Develop and implement process improvements to enhance efficiency and customer service
Act as an escalation point for complex issues from vendors and internal departments
Resolve payment discrepancies, invoice disputes and vendor account issues
Maintaining positive customer relationships through clear communication and issue resolution
Monitor and enforce internal controls to prevent fraud and maintain data integrity
Communicate process changes and updates to stakeholders clearly and effectively
Conduct regular team meetings to share updates and discuss performance goals/issues
Develop standard operating procedures (SOP)
Participates in month-end closing processes within AP, when needed
Monitor unprocessed AP log for aging & exceptions
Supports change initiatives, maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusts effectively to work within new work structures, processes, requirements or cultures.
Knowledge, Skills and Abilities
Leadership qualities and skills
Excellent problem solving, analytical and conflict resolution abilities
Build Productive Relations with External and Internal customers
Professional verbal and written communication skills
Fundamental understanding of Accounts Payable practices, Accounting Practices, tools and procedures
Ability to analyze data flow between AP, General Ledger and other financial systems; identifies and addresses resolution of common AP errors or problems
Candidate must be process-oriented with the ability to critically review current procedures and implement recommended changes
Cognitive ability including reason, planning, comprehend complex ideas, fast learner, and appropriately apply learning to new situations.
Excellent computer skills, including proficiency in the use of spreadsheet programs and other software applications for financial analysis
Proficient MS Office Suite skills, with advanced application of excel
Ability to manage multiple priorities and meet deadlines
People Development
Develop a strong, trusting, and reliable team. Understand team members career aspirations and provide assignments to develop skills and/or close gaps. Constructively address issues and provide tangible and appropriate feedback. Apply a proactive and collaborative management style in order to increase employee engagement and minimize turnover.
Responsible for screening candidates (internal and external) and hiring or promoting a skilled and effective staff. Recommends pay increases, special pays, and career advancements.
Minimum Requirements
Education
Bachelor’s degree in Accounting, Finance, or Business related field
In lieu of degree, we will consider relevant experience
Experience
Experience successfully implementing Enterprise wide AP software a plus
Experience with Oracle Fusion and Coupa a plus
Experience with Invoice Automation Processing Software
At least three (3) years accounts payable experience with increasing responsibility
At least two (2) years’ experience supervising a large team
Postal Code: 70121
Category (Portal Searching): Finance and Accounting
Job Location: US-LA - Jefferson
Job Profile ID: C00885
Time Type: Full time
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