Job Information
Medtronic Executive Administrative Assistant - Jacksonville in Jacksonville, Florida
Careers that Change Lives
Our space, the medical device and healthcare industry, is rapidly changing. It always has been that way. Agility and responsiveness are critical to our success with remote monitoring, wearables, robotics, AR/VR, telemedicine, and more. Experience what it’s like to work at a company with an exciting product pipeline full of patented inventions driving innovation in the healthcare space.
The Ear, Nose, and Throat Operating Unit is a global leader and trusted partner for innovative ENT solutions that improve patient access, outcomes, and customer satisfaction. We partner with the ENT community to understand the needs of customers and patients, delivering solutions that serve over 3 million patients a year.
Over the past 25 years, we have launched advanced, market-leading technology in many segments. Core technologies include localized drug delivery sinus implants, image-guided navigation, intraoperative nerve monitoring, parathyroid detection, sinus and eustachian tube balloons, vent tubes and prostheses, tissue health products, and powered surgical instruments.
Jacksonville, FL, location.
A Day in the Life
Responsibilities may include the following and other duties may be assigned.
Provides administrative support, including preparing communications, maintaining schedules, calendars, meeting and conference coordination, ordering supplies, travel coordination (domestic and international), and submitting expenses
Work with global geographic regions, as well as internal and external stakeholders. Demonstrate effective interpersonal skills in handling sensitive and confidential information in various situations.
Identify issues and use effective problem-solving techniques, tact, and discretion in managing various situations. Independently identify reasonable alternatives and recommend alternative approaches to the President and others.
Provide administrative support for complex meetings, demonstrating capability in audio and video conferences and mastery of other technology as needed. Plan, prepare, and coordinate special meetings, including agendas, meeting materials, logistics, action items, travel, and catering.
Maintains confidential records, files, organizational charts, and email distribution lists
Administers inter-department or inter-unit programs or processes
Project/program organization and management
Office Management: Manage and oversee effective and efficient office management
Works independently, anticipating next steps, taking the initiative, exercising discretion, and sound judgment to ensure the executive is well-prepared for all elements of her daily and weekly schedule.
Demonstrates learning agility and can pivot to accomplish tasks and assignments quickly
Develops effective professional relationships and partnerships with internal and external stakeholders and organizations. A thorough understanding of external contacts is required to handle requests and provide comprehensive and timely response and service.
Acts as an information resource on organizational policies and procedures
Administers inter-department or inter-unit programs or processes
Manage and oversee effective and efficient office management
Leads and coordinates special projects as directed
Draft correspondence, reports, and forms. Demonstrate effective cultural sensitivity in titles and names. Superior usage of grammar, formatting, and identifying errors is also very important
Assist with the development, implementation, and administration of projects and procedures, including presentations to the Senior Leaders and key stakeholders
Act as liaison with other Administrative Assistants to share information and develop policies and procedures
Ability to travel as needed (<5%)
Must Have: Minimum Requirements
- Minimum of 6 years of administrative support experience
Nice to Have
Bachelor’s degree preferred
Experience with Microsoft Office Applications, Word, PowerPoint, and Excel
Experience with Workday
Strong communication skills (verbal and written)
Experience with electronic meeting coordination (video conference, phone, and live online)
Experience with calendar and travel planning
Strong attention to detail, accuracy, and confidentiality
Anticipates well and is planful/predictive
Works well under pressure in a dynamic environment; can flex to meet changing needs
Tactful, exercises independent judgment and discretion – professional demeanor. Manages confidential information
Strong results orientation and bias for action, including a high degree of initiative and self-motivation in identifying and satisfying unmet needs
Demonstrated ability and success working with minimal supervision, including flexibility to change priorities in a proactive and self-motivated manner
About Medtronic
Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology, therapies, and services can do to help alleviate pain, restore health, and extend life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.
We want to accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. Let’s work together to address universal healthcare needs and improve patients’ lives. Help us shape the future.
Physical Job Requirements
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. Employees must also interact with a computer and communicate with peers and co-workers.
Committing to our employees' lives is at the core of our values. We recognize their contributions. They share in the success they help to create. We offer many benefits, resources, and competitive compensation plans to support you at every career and life stage. Learn more about our benefits here.
This position is eligible for a short-term incentive plan. Learn more about Medtronic Incentive Plan (MIP) here.
The provided base salary range is used nationally (except in specific CA locations). The rate offered complies with federal/local regulations and may vary by experience, certification/education, market conditions, location, etc.
Min Salary
72400
Max Salary
108600
It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.