Job Information
City of Jacksonville Contract Administration Coordinator in Jacksonville, Florida
Contract Administration Coordinator
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Contract Administration Coordinator
Salary
$50,219.15 Annually
Location
Jacksonville, FL
Job Type
Civil Service
Job Number
2024-06075
Department
PUBLIC WORKS
Opening Date
06/27/2024
Closing Date
7/12/2024 11:59 PM Eastern
Description
Benefits
Questions
Job Description
Are you looking for a position with a work/life balance? Do you want to earn four (4) weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered "yes" to any of these questions, you need to complete your application now. Work for the city you love!!!
The Public Works Department is actively seeking a Contract Administration Coordinator.
Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well? In addition, health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.
This is professional work in administering and monitoring contracts and agreements, which require interpreting documents with respect to evaluating compliance and processing change orders, invoices, and payments. Work requires a knowledge of techniques, methods, and procedures used to interpret contract specifications and agreements, and depending upon assignment, may require knowledge of construction projects, grounds upkeep, building maintenance, recreation programming and/or service delivery to ensure contract specifications meet the needs of the department and are being implemented by the city, the contractor and/or the partner. May train, assign, schedule, monitor and review the work of others. Contacts with others require skills in understanding and influencing people and are important in providing client services, including skills of persuasiveness, assertiveness, and sensitivity to others point of view that are required to influence behavior, change an opinion, or turn a situation around. Work is standardized in that tasks are covered by substantially diversified procedures and specialized standards, and because of changing priorities or different situations, the employee has the latitude to consider which of the many procedures or standards should be followed and in what sequence. The work involves differing situations requiring the use of judgment in search of solutions or new applications. Work is performed both in field and office environments where the risks and hazards are minimal, including exposure to adverse weather and terrain during field inspections. Operates motor vehicle and standard office equipment such as computers, telephones, facsimile machines, copiers, and calculators. Physical demands consist of standing, stooping, bending, reaching, climbing, walking at work sites for extended periods of time, and occasionally lifting and moving light objects. Work is performed under limited supervision where the work assignments are subject to established procedures, practices, precedents, methods, techniques, standards, and well-defined policies, and the worker plans and organizes the work and determines their own priorities, and the work is reviewed, usually after the fact, in terms of quality, timeliness, and adherence to established methods, standards, and policies.
Examples of Work
Coordinates and monitors contract and agreement administration activities for various projects.
Coordinates or completes inspection on projects.
Interprets contract documents to evaluate appropriateness of change orders and invoices.
Negotiates monetary amounts with contractor for change orders and rework inspection fees.
Reviews and processes purchase orders, invoices, and progress payments for compliance with contract requirements.
Coordinates with field personnel to review, evaluate, and resolve construction, services and contract disputes with contractor.
Develops, reviews, and evaluates contract specifications and documents.
Schedules pre-construction or pre-bid conferences and meetings to discuss contract requirements.
Research funding and expenses accrued for projects.
May assist in preparing division/department budget.
May work with the Office of General Counsel to issue letters of non-compliance.
May work with potential partners to determine programming and maintenance specifics for the scope of the agreement.
Drafts letters for proprietary award, legal, and engineering requests.
Researches, prepares, and advises management on items presented to MBRC.
May assign, schedule, monitor, and review the work of others.
Establishes and maintains record keeping systems, including spreadsheets and other software applications to track and monitor projects and fiscal records.
Investigates and resolves contract-related problems and issues.
Prepares, maintains, and reviews correspondence, reports, and forms.
Demonstrates proficiency in the City of Jacksonville Core Competencies.
Performs related work as required.
Knowledge, Skills and Abilities
Knowledge of methods, practices, and procedures of contract administration.
Knowledge of services provided in contract, and contract specifications.
Knowledge of purchasing and accounting policies and procedures.
Skill in analyzing, reviewing, and preparing cost estimates, bid specifications, contracts, work orders, purchase orders, change orders, and related documents.
Skill in coordinating and monitoring contract administration activities.
Ability to interpret contract specifications.
Ability to operate a computer utilizing word processing and spreadsheet applications.
Ability to train, assign, schedule, monitor, and review the work of others.
Ability to perform mathematical calculations.
Ability to maintain effective communication and coordination with all levels of leadership and workforce.
Ability to prepare and maintain correspondence, records, and reports.
Ability to operate a motor vehicle.
Open Requirements/Supplemental Information
A five (5) year combination of education, training, and experience in professional contract administration, which must include;
At least two (2) years in preparation and analysis of contract specifications.
LICENSING/CERTIFICATION/REGISTRATION:
A valid Driver's License is required prior to appointment and must be maintained during employment in this class.
Must qualify for prior to appointment, obtain, and maintain during employment in this class a City of Jacksonville Certification as a Public Driver.
A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.coj.net. A work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. Transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred.
The application system works best with Google Chrome or Edge with Chromium web browsers. Please try to apply using one of these browsers. Be sure to add coj.net to your safe senders list to ensure you receive email notifications. You may also track the status of your application and see notifications by logging into your account.
Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.
If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference.
If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:
Florida Department of Veterans Affairs
Attention: Veterans’ Preference Coordinator
11351 Ulmerton Road, Suite 311-K
Largo, FL 33778-1630
Email: VeteransPreference@fdva.state.fl.us
The City of Jacksonville provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement, dependent care, parking, and transit expenses; an employee assistance program for you and your dependents; a 457(b) tax-deferred compensation plan to supplement your retirement, and a ROTH IRA plan. We also provide an extensive wellness program that includes a health intervention program if qualified, lunch and learns, health fairs, and discounted gym memberships. Please visit the Employee Benefits website for details on all the plans we offer.
www.coj.net/benefits
01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within the application?
Yes
No
02
Are you authorized to work in the United States without sponsorship from the City of Jacksonville either now or in the future?
Yes
No
03
The budgeted annual salary for this position is $50,219.15. This is not negotiable. If selected, would you be willing to accept this position at this salary? (Civil Service positions have a 5% increase after successfully completing probation)
Yes
No
04
This position is located in an office and is not a remote location.
I have read and understand the above statement.
05
If you have a degree, indicate which degree you have and include any major/minor. If basing qualifications on education, a copy of your college transcript is required with your application.
06
Do you have a five (5) year combination of education, training, and experience in professional contract administration?
Yes
No
07
Provide a detailed description (at least 3-4 complete sentences) of your experience.
08
Indicate the organization(s) you worked for where you gained this experience.
09
Do you have at least two (2) years in preparation and analysis of contract specifications?
Yes
No
10
Provide a detailed description (at least 3-4 complete sentences) of your experience.
11
Indicate the organization(s) you worked for where you gained this experience.
12
Do you have a valid motor vehicle operator license that is not under suspension/revocation or restricted under any pending or current citations/court proceedings? Please indicate which license you possess.
FL Class A Commercial Driver License (CDL)
FL Class B Commercial Driver License (CDL)
FL Class C Commercial Driver License (CDL)
FL Class E Driver License
GA Standard Driver's License
GA Class A Commercial Driver's License (CDL)
GA Class B Commercial Driver's License (CDL)
GA Class C Commercial Driver's License (CDL)
License from another State.
Learner Permit
My license is currently invalid.
I do not possess any type of Driver's License.
13
If you have a State of FL license, does your license currently have one or more of these restrictions?
C or 1 - Business Purpose Only
D or H - Employment Purposes
P or 2 – Probation Interlock Device
S or I – Other Restriction
Two or more of these restrictions.
I have an out of state license.
None of the above.
14
Have you been cited for more than three (3) moving violations, or two (2) at fault accidents within the past 12 months from current date?
Yes
No
15
Have you been convicted of Driving-Under-the-Influence (DUI) in any state during the last 36 months from current date?
Yes
No
16
Have you been considered a "Habitual Traffic Offender" (HTO) within the past 12 months from current date?
Yes
No
17
I consent to the City of Jacksonville using the driver's license information I have provided to access a driver's license report from the Department of Highway Safety and Motor Vehicles. I understand if one was accessed with relation to this application, a copy will be provided to me upon request.
Yes, the City of Jacksonville has my consent to check my driver's license.
No, I do not wish to give consent to the City of Jacksonville to check my driver's license.
18
Provide your full Driver's License or Identification number. If a correct number is not provided, your application will be considered incomplete and may result in disqualification from the selection process.
19
If you are requesting veterans preference, you MUST download the appropriate state of Florida form (even if you don't live in Florida) and attach it to your application. FAILURE TO DO SO WILL DELAY YOUR VETERANS PREFERENCE STATUS. Please download the forms at http://www.coj.net/departments/employee-services/veterans-preference
Yes, I am claiming veterans preference and I understand that I MUST download the appropriate form and attach it to my application.
No, I am not claiming veterans preference and this does not apply to me.
20
If basing qualifications on education, a copy of your college transcript is required with your application. College transcripts do not need to be official, but must state your name, the name of the school, type of degree, classes taken, grades received and date degree was conferred. NOTE: A copy of your diploma does not meet this requirement. Transcripts from colleges outside of the U.S. must be converted to U.S. Standards. If required documents are not provided your application will be considered incomplete and may result in disqualification from the selection process.
I have read the above statement and understand what is required.
Required Question
Agency
City of Jacksonville
Address
117 W. Duval St. Suite 100 Jacksonville, Florida, 32202
Website
http://www.coj.net/departments/employee-services.aspx
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