Job Information
BMI North America, Inc. Account Payable Specialist in Jacksonville, Florida
We are looking for an exceptional person to provide proven accounting skills. This would include providing support and guidance to our customers and partners along with performing the essential duties and responsibilities listed below. Successful candidates will be required to complete an administrative background screen as part of the onboarding process.
Essential Duties and Responsibilities:
Responsible for full cycle of Accounts Payable.
High Volume invoice data entry with minimum of 300+ invoices per week
Management of Accounts Payable email inbox
Perform reconciliations of identified AP/Vendor accounts.
GL Account Coding and invoice approval distribution
Track monthly invoices and maintain current vendor accounts.
Reviews data contained in the general ledger, sub-ledgers and other financial systems to ensure accuracy and reasonableness of recorded financial transactions.
Pays vendors, contractors, and service providers by verifying transaction information; computing charges and refunds; preparing and mailing checks; identifying overdue accounts and insufficient payments.
Prepares financial reports by collecting, analyzing, and summarizing vendor account information and trends.
Summarizes key financial and performance data and analyses as needed.
Performs month-end closing duties. Analyzes open payables, researches items over 30 days. Takes ownership of responsibilities and strives to improve processes and meet deadlines.
Vendor Maintenance including W-9 and prepares year end 1099s, ACH vendor set up.
Processes Accounts payable, vouchers and prepares disbursements.
Other duties as assigned and necessary.
Prepare general ledger account analysis and reconciliation relating to both General Ledger and Subledger Accounts
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Highly accurate data entry skills
Ability to work cooperatively with others.
Must be able to meet strict deadlines.
Dependability for work time schedule and attendance is crucial.
Strong communication and interpersonal skills. Must be able to interface with all levels of management, vendors, and customer base.
Ability to generate respect and trust from colleagues and internal constituents
Excellent time management and organizational skills
Self-motivated, ability to multi-task, work independently
Highly resourceful and analytical nature
Adaptable and collaborative mindset
Acute attention to detail and accuracy
Ability to maintain confidentiality with highly sensitive information
Proficient with MS Word, MS Excel, MS Outlook and a variety of accounting software platforms (Timberline or Viewpoint, Concur)
Education and/or Experience:
Construction, manufacturing, or job costing experience preferred with 2-4 years of high-volume Accounts Payable experience.
Prior use of Viewpoint Construction Software a plus
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand; sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to walk. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and abi ity to adjust focus.
Job Type: Full-time