Job Information
University of Florida Administrative Spec I - Developmental Pediatrics in Jacksonville Campus, Florida
Administrative Spec I - Developmental Pediatrics
Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=531256&lJobSourceTypeID=796&sLanguage=en-us) Job no: 531256
Work type: Staff Full-Time
Location: Jacksonville Campus
Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department: 30090000 - JX-PEDIATRICS-JACKSONVILLE
Classification Title:
Administrative Spec I
Job Description:
- Responds to routine and moderately complex questions or issues regarding policies, procedures, and
processes and ensures compliance at the unit level.
- Coordinates particular support activities within an office or provide direct support to faculty or
management staff. Oversees and facilitates community events for the division.
Coordinates travel arrangements, makes reservations and processes reimbursements.
Drafts correspondence and reports. Creates or maintains unit filing systems or workflows.
Maintains office supply inventory, interacts with vendors, serves as unit contact for space, equipment
or facility issues. Maintains subscriptions, order office supplies, ensures correct cost allocations and
circulates mail.
- Organizes and performs all office and clerical functions including, but not limited to, setting
appointments, scheduling meetings, answering the telephone, taking and transcribing meeting minutes and
organizing and maintaining calendar appointments/scheduling for Division Chief and Associate Director.
- Ensures the scheduling in advance of adequate rooms, reservation and delivery of needed
equipment and catering of food, when appropriate, for meetings and training sessions.
Facilitates the coordination of regional trainings throughout the year.
Updates and maintains inventory lists for protocols and equipment as required by the Florida
Department of Education.
Oversees and coordinates volunteers and volunteer paperwork.
Develops and maintains pediatric resident schedule for developmental pediatric rotations and
ensures resident completion of necessary assignments needing to be turned in to Division Chief. Builds
resident schedule each month.
- Assists with special projects as assigned.
Expected Salary:
$21 to $24 per hour depending on education and experience.
Minimum Requirements:
Bachelor's degree; or an equivalent combination of education and relevant experience.
Preferred Qualifications:
- Associate's or Bachelor's degree in a relevant discipline such as Healthcare Administration, Business, or related field, with five years of operational experience in an ambulatory practice setting in the same or similar specialty.
Special Instructions to Applicants:
This is a time-limited position. Time limited positions are based on circumstances, such as funding sources, which control the length of time for which the position is available.
Background Check is Required.
To be considered you must upload your Cover Letter, Resume/CV, and 3 References.
University of Florida College of Medicine – Jacksonville: Visit this link (https://ufh.sc/COMJvideo) to watch the video.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
The University of Florida is an Equal Opportunity Employer. The University is committed to nondiscrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.
This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See ourVeteran's Preference Page (https://jobs.ufl.edu/applicant-resources/veterans/) for more specific information.
Health Assessment Required:No.
Advertised: 24 Apr 2024 Eastern Daylight Time
Applications close: 08 May 2024 Eastern Daylight Time