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Senior Administrative Assistant

About the Cornell School of Continuing Education

Cornell University's School of Continuing Education and Summer Sessions (SCE) serves as Cornell's gateway to lifelong learning, providing traditional and non-traditional learners alike with innovative, flexible, and accessible educational opportunities that transform lives, advance careers, and positively impact communities around the world.

Dating back to 1876, Cornell SCE designs flexible programs tailored to help individuals achieve academic, personal, and professional success. SCE was described by Cornell President Jacob Gould Schurman in his 1892 report to trustees as an "integral part of the university," and was one of the first official summer programs offered in the United States.

In partnership with Cornell schools and colleges and with eCornell, SCE offers:

Summer Session/Winter Session courses for credit on campus, off campus, and online

Precollege programs

*Part-time study for visiting students, year-round

In addition, SCE is launching a new online part-time bachelor's degree program for non-traditional students, working closely with Cornell's Provost, the Vice Provost for External Education, the Vice Provost for Undergraduate Education, the Vice Provost for Enrollment, and an advisory board of Cornell faculty members. The degree will draw heavily upon existing expertise and resources of Cornell faculty and eCornell to ensure a high-quality educational experience.

SCE students include matriculated Cornell students, as well as visiting precollege, undergraduate, and graduate students from around the world; Cornell faculty, staff, and alumni; area residents; working adults and community college graduates; military service members and veterans; incarcerated individuals; students in Indigenous communities; farmworkers, and others with diverse educational backgrounds and paths to higher education.

In Fiscal Year 2022-23, SCE mounted more than 400 classes and programs, enrolled, and registered more than 5,600 students.

The Opportunity

Cornell University's School of Continuing Education (SCE) is seeking a highly organized and experienced Senior Administrative Assistant to support our HR, accounting, and administrative operations. This role involves managing high-volume HR transactions, providing critical support for faculty and staff appointments, leading student recruitment efforts, and overseeing various database systems. If you have a passion for administrative excellence and thrive in a collaborative environment, this position offers a unique opportunity to make an impact at one of the world's leading institutions.

Key Responsibilities

Human Resources Support:

• Handle sensitive and confidential HR transactions with accuracy and discretion.
• Enter academic and non-academic appointments, compensation adjustments, and terminations using Workday for SCE programs.
• Generate appointment letters for undergraduate and graduate roles, track completions, and process payroll corrections.
• Perform I-9 verifications and assist with collecting HR materials, distributing notifications, and tracking documentation.
• Post job ads for temporary and regular positions and assist with recruitment processes.
• Stay current with Workday upgrades and attend meetings to ensure compliance with federal, state, and university regulations regarding data privacy and security.

Data Integrity and SCE Database Systems:

• Participate in SCE database system projects under the guidance of the Senior HR Business Partner.
• Research and implement database tools to organize and manage data related to hires, pay, and other essential attributes.
• Define data attributes, design reports, and evaluate system flexibility while managing regular system updates.
• Collaborate with IT teams to ensure data collection integrity and compliance with best practices and university policies.

General Administration and Staff Support:

• Provide professional and courteous support to staff, faculty, and external contacts.
• Assist with office duties such as preparing and distributing routine communications and supporting the registrar and accounting offices.
• Reconcile payroll transactions and manage inter-department salary transfers.
• Prepare spreadsheets and perform data analysis to review HR data, while also supporting new employee orientation and managing interview scheduling.

Student Staff Recruitment Support:

• Coordinate student recruitment efforts with SCE Student Managers, including creating job requisitions and assessing appropriate pay levels.
• Track and route applicants via Workday, respond to general student inquiries, and generate appointment letters to finalize recruitment processes.

Other Responsibilities:

• Maintain compliance with data privacy and security regulations.
• Assist with special projects as needed, including those related to SCE system upgrades and enhancements.

Are you ready to contribute to the success of Cornell's School of Continuing Education? Join us in this dynamic role, where you'll collaborate with talented colleagues and make a meaningful impact. We encourage you to apply with your resume and cover letter!

What We Need

All applications require a resume and cover letter for full consideration.

• Associate's degree and 2-4 years relevant professional experience, or a combined equivalency of education and related experience.
• Must be detail oriented and possess strong organizational skills. Proven experience in supporting customers and programs within a team based, fast paced environment. Excellent customer service skills, ability to multi-task effectively and efficiently, and strong written and verbal skills are essential. A commitment to self-development and continuous process improvement is essential.
• Proficiency in MS Word, MS Excel, database, query tools, and other spreadsheet applications. Excellent analytical, reasoning, and problem-solving skills and an affinity toward and with technology.
• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
• Experience incorporating the perspectives of multiple communities, including communities of color.
• Ability to serve as an advocate for individuals of all ethnicities, genders, ages, and backgrounds.
• Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.

If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't.

• Bachelor's degree and two to five years of human resources, financial, and/or administrative experience in an office setting or equivalent combination of education and experience.
• Experience with/understanding of international cultures.
• Experience with Cornell University's administrative systems including PeopleSoft and Workday.

Rewards and Benefits

• This position is eligible for a hybrid work arrangement after a 30-day period of initial training and onboarding, where the successful candidate will be expected to work fully on site. After this training, employees typically perform this role remotely 3 days per week and on-campus 2 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

No visa sponsorship or relocation assistance is available for this position.

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.

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Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience
• Education level to the extent education is relevant to the position
• Unique applicable skills
• Academic Discipline

To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates.

Current Employees:

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Online Submission Guidelines:

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.

Employment Assistance:

For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email mycareer@cornell.edu.

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Office of Institutional Equity and Title IX at voice (607) 255-2242, or email atequity@cornell.edu.

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing mycareer@cornell.edu.

Notice to Applicants:

Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

EEO Statement: Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.

Minimum Salary: 31200.00 Maximum Salary: 31200.00 Salary Unit: Yearly