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Program Assistant I - ILR School Center for Applied Research on Work (CAROW) (HYBRID)

About the ILR School Center for Applied Research on Work

As the preeminent educational institution in the world focused on work, employment and labor, the School of Industrial and Labor Relations (ILR) generates and shares knowledge that improves the lives of workers and transforms the future of work.

The Center for Applied Research on Work (CAROW) is a hub for collaborative applied research efforts across the ILR School and the university. CAROW connects research on work with the practice of putting it to use. CAROW provides a platform for new interdisciplinary approaches, innovative methods, and nimble resourcing with the goal of bringing high quality research to bear on the challenges facing today's labor markets and connecting that research to external stakeholders and policy makers. Utilizing trainings, convenings, and new tool development CAROW advances the work of faculty and institutes conducting translational labor research and brings them together to drive new insights.

The Opportunity

The School of Industrial and Labor Relations at Cornell University has an immediate opening for a Program Assistant I - CAROW Program Assistant position in the Center for Applied Research on Work (CAROW).

The CAROW Program Assistant will provide administrative and program support to coordinate activities and initiatives for the Center for Applied Research on Work (CAROW) and its members. This position will also support the ILR Cornell Speech and Debate Program.

This position is located in Ithaca, NY, within the ILR School on the campus of Cornell University. Core business hours for our team are Monday through Friday, 8:00 AM-4:30 PM. ILR School appreciates staff by providing the opportunity for a campus-to-home hybrid schedule, mutually agreed upon between you and your supervisor.

Candidate Profile

We are seeking people who appreciate and will take ownership in the following, and not limited to:

• Assist in administering program operations including coordination and communication with CAROW members.
• Coordinate and plan meetings, events, conferences (in person and virtual).
• Create and manage program databases and email listserves.
• Collaborate with ILR Communications and Marketing in preparing and supervising distribution of promotional materials.
• Process invoices and reimbursements; monitoring budgets; process travel advances and reimbursements.
• Develop and implement work plans including coordination and tracking of deliverables.
• Compose event evaluation surveys, analyze and report results.
• Asynchronous program coordination support.
• Proof and copy edit written materials, create web accessible materials, manage publications, assist in grant proposal preparation.
• General program administrative support.

Success Factors

You're considered a top candidate if you have experience:

• Working successfully as part of a team.
• Communicating professionally across internal and external stakeholders and colleagues.
• Overseeing multiple tasks, prioritizing and managing projects with flexibility.
• Prioritizing work on simultaneous projects anticipating and ensuring timelines and goals are met.
• Working successfully under pressure with minimal guidance at a variety of tasks within a quick-paced, team-oriented, diverse office setting.

We require these qualifications:

• A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.
• Associate's degree and a minimum of two to four years of relevant experience in an office setting or equivalent combination of education and experience.
• Ability to plan, organize and coordinate multiple projects, manage events and special assignments.
• Proven ability to successfully manage and prioritize multiple tasks while working within a fast-paced, busy team environment.
• Prior event and meeting planning and coordination experience.
• Experience with budget monitoring, reviewing financial accounts and preparing reports on financial activities.
• Must possess the ability to work independently.
• Demonstrated ability to exercise discretion, independent judgment and ability to maintain confidentiality.
• Ability to interact tactfully with diverse groups of individuals.
• Ability to take initiative and be a pro-active team member.
• Must have outstanding organizational skills.
• Excellent written and verbal communication skills including proofreading and editing skills, and experience taking meeting minutes.
• Expertise in Microsoft products including Excel, Word, PowerPoint, and Outlook calendar.
• Experience using online meeting platforms such as Zoom, or Microsoft Teams.
• General database operating knowledge.
• Available to work occasional evenings and weekends with prior notice.
• Occasional travel required with prior notice.
• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
• Passionate about working in an organization that values and promotes diversity, equity, inclusion, anti-racism, and wellbeing.
• Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.

You will be a top candidate with our preferred qualifications:

• Bachelor's degree strongly preferred.
• Minimum five years of experience in an office setting (preferably research based).
• Prior experience working with web development tools and project management tools and SharePoint desirable.
• Experience with Qualtrics survey software
• Experience in proofing and editing technical and scientific papers in the social sciences.
• Working knowledge of document internet accessibility standards desirable.
• Experience supporting grant submission process.
• Knowledge of Cornell University travel and reimbursement and payment request policy and systems.

Rewards and Benefits

• This position is located in Ithaca, New York. The position will allow for the flexibility to work remotely 2 days per week at a location of employee's choosing within the United States.

The New York Convenience of employer guidelines require New York State individual tax reporting and withholdings for this position. Additional individual state income tax filings may also be required if working temporarily outside New York State.

• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

Sponsorship for employment visa is not available for this position.

No relocation assistance provided for this position.

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EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

EEO Statement: Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.

Minimum Salary: 31200.00 Maximum Salary: 31200.00 Salary Unit: Yearly