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State of Indiana Privacy Analyst in Indianapolis, Indiana

Privacy Analyst

Date Posted: Feb 12, 2024

Requisition ID: 437556


Indianapolis, IN, US, 46204

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.

At the State of Indiana, we don’t just talk about diversity and inclusion - Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process, as well as perform the essential functions of a role.

Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.

About the Family & Social Services Administration (FSSA):

FSSA was established by the Indiana General Assembly in 1991 to consolidate and better integrate the delivery of human services by state government. FSSA is a health care and social services funding agency. Ninety-four percent of the agency’s total budget is paid to thousands of service providers ranging from major medical centers to a physical therapist working with a child or adult with a developmental disability. The six care divisions in FSSA administer services to more than 1.5 million Hoosiers. FSSA’s mission is to compassionately serve Hoosiers of all ages and connect them with social services, health care and their communities.

Salary: This position traditionally starts at an annual salary of $53,222.00. Salary for this position may be commensurate with education and job experience.

Role Overview: This role, Privacy Analyst, performs all procedures necessary to ensure the FSSA Business Units comply with relevant use and disclosure regulations as well as the administrative requirements of the HIPAA regulations under 45 CFR Parts 160 & 164. You will be the primary liaison to FSSA business Units for all privacy compliance activities, serve as the Microsoft O365 Data Loss Prevention (DLP) coordinator, and serve as the primary Telecom Coordinator for FSSA. Your role will be the administrator for the Centers for Medicare & Medicaid Services (CMS) for the Collaborative Application Lifecycle Management Tool (CALT), a critical tool utilized by FSSA to exchange Federal Hub documents.

The ideal candidate should have a minimum of an associate degree, a bachelor degree is preferred, in a health information or a related field plus extensive experience with the HIPAA Privacy Rules under 45 CFR Parts 160 & 164. A Registered Health Information Administrator (RHIA) and experience with iOS mobile devices and Mobile Device Management software is preferred. Experience with state health records citations under IC 16-39, social security number breach regulations under IC 4-1-10, and a familiarity with Microsoft Active Directory desired. Equivalent experience may substitute for the education.

A Day in the Life:

The essential functions of this role are as follows:

  • Establish program objectives, KPIs, and actions to achieve them.

  • Develop, update, and monitor all policies and procedures related to the program area.

  • Interpret and explain policies, rules, regulations, or laws to leadership or customers.

  • Implement corrective action plans to solve program problems.

  • Analyze, prepare, and disseminate monthly and annual program reports.

  • Review budget and make budgetary recommendations to improve the program area finances.

  • Ensure program requirements meet federal and state policies and grants compliance.

  • Assist in the development and train employees or agency consultants on program requirements and usage.

  • Coordinator and deliver communication plans and communications.

  • Serve as a liaison between agency and other state and federal agencies.

  • Serve on management committees or other governing boards.

  • Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.

  • Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees. Ensure work adheres to quality standards, deadlines, and proper procedures.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

What You'll Need for Success:

The ideal candidate in this role should minimally have either

  • a Master’s Degree with 1+ years of experience, or

  • a Bachelor’s Degree with 3+ years of experience, or

  • a Associate’s Degree with 5+ years of experience, or

  • at least 7+ years of experience applying the below, outlined knowledge, skills, and abilities in a similar role.

You must meet the following requirements to be considered for employment:

  • Specialized knowledge in program subject matter obtained through experience and/or education.

  • Specialized knowledge of program area including pertinent rules and regulations.

  • Extensive knowledge of all source materials and references including federal and state laws governing the programs.

  • Ability to develop and implement new principles and policies and discern any far-reaching implications.

  • Ability to communicate orally and in writing.

  • The ability to apply general rules to specific problems to produce answers that make sense.

  • Ability to work effectively with a wide variety of stakeholders.

  • Working knowledge of accounting and budget principles.

  • Ability to delegate work, set clear direction, and manage workflow.

  • Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans

  • Wellness Rewards Program: Complete wellness activities to earn gift card rewards

  • Health savings account, which includes bi-weekly state contribution

  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities

  • Deferred compensation 457B account (similar to 401k plan) with employer match

  • Two (2) fully-funded pension plan options

  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

  • 150 hours of paid new parent leave

  • Up to 15 hours of paid community service leave

  • Combined 180 hours of paid vacation, personal, and sick leave time off

  • 12 paid holidays, 14 on election years

  • Education Reimbursement Program

  • Group life insurance

  • Referral Bonus program

  • Employee assistance program that allows for covered behavioral health visits

  • Qualified employer for the Public Service Loan Forgiveness Program

  • Free Parking for most positions

  • Free LinkedIn Learning access

    Equal Employment Opportunity:

    The State of Indiana is an Equal Opportunity Employer and is committed to recruit, select, develop, and promote employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.

    If you are a qualified individual with a disability and require reasonable accommodation in completing this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected].

    The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.

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