Job Information
State of Indiana Payroll Coordinator in Indianapolis, Indiana
Payroll Coordinator
Date Posted: Sep 30, 2024
Requisition ID: 450356
Location:
Indianapolis, IN, US, 46204
Work for IndianaBegin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.
About the Bureau of Motor Vehicles (BMV):
The Indiana Bureau of Motor Vehicles has been named one of Indiana’s 2023 Top Workplaces by its employees.
The BMV’s mission is to serve all Hoosiers by providing best-in-class driver and vehicle services in a timely and accurate manner while ensuring security and transparency. The BMV team works throughout the state of Indiana and is dedicated to fostering an environment where we:
Invest in our employees
Engage our customers
Provide sustainable systems
Embrace product innovation
Role Overview:
This position process and maintain BMV payroll daily functions at the Central Office. You will Prepare bi-weekly payroll maintenance and assist employees with any payroll inquiries. The accountant will work in AOS Main Frame, Alchemy and People Soft modules on a daily basis. This position will manage approximately five hundred (500) employee's service records. This position organize and manage various daily administrative duties for the department CFO, Directors and Supervisor. The employee knows the formal and informal departmental goals, standards, policies and procedures that may include some familiarity of other departments within the Bureau. Is sensitive to the interrelationship of both people and functions within the department. This position will also assist with our Accounts Payable division as the AP approver and Treasury/Collections floater on a as needed basis.
Salary Statement:
The salary for this position traditionally starts at $42,900.00.
A Day in the Life:
Process and manage Payroll Data files (all employee reported timesheets hours) to AOS for our agencies (Bureau of Motor Vehicles and Bureau of Motor Vehicles Commission) on a bi-weekly time frame and Wage Verifications
Manage the distribution and record keeping of any received employee's court ordered Garnishments (making sure they are properly sent to AOS)
Management of our agencies financial payroll records and reports
Prepare bi-weekly payroll documentation to distribute to AOS which are not limited to (AP-63's, AS-47's, Leave Adjustments, Positive/Negative Adjustments, Pay Changes, Address and/or Tax changes) and employees accrual/usage of vacation, sick, personal, family medical, military leave & special sick time
Create and maintain approximately Five Hundred (500) payroll files and purge terminated employees' files
Process Payroll allocations in People Soft Financial, Management of all Payroll records and files in accordance with the retention schedule by State Board of Accounts
Coordinates office services for the Finance Division such as managing various reports, file records, office supplies and office equipment
What You'll Need for Success:
Two (2) years of Oracle/ People Soft Human Resources Time and Labor
Ability to learn Oracle/People Soft Financials Accounts Payable and General Ledger
Ability to gain knowledge of the principles and practices of payroll procedures and regulations according to State, Federal and Agency related guidelines
Thorough knowledge of federal and state laws, policies and procedures as they pertain to the Fair Labor Standards Act and employee compensation
Ability to analyze payroll submission, state forms, and reports
Ability respond in a professional and courteous manner in response to payroll related questions
Ability to organize and prioritize time sensitive daily activities
Ability to communicate effectively both orally and in writing;
Ability to develop effective working relationships with staff at all levels.
Ability to keep personal information (i.e. employee garnishments, child support, etc) confidential.
Ability to identify trends and recommend improvements
Supervisory Responsibilities/Direct Reports:
This role may be utilized in a supervisory capacity based on agency needs.
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
Deferred compensation 457B account (similar to 401k plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
150 hours of paid new parent leave
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.
If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected] .
The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.
Current Employee? Click here (https://performancemanager8.successfactors.com/sf/careers/jobsearch?bplte_company=indianaoff) to apply.