Campus Pride Jobs

W e are looking for a Sponsored Projects Administrator. This role is responsible for facilitating the preparation, review, negotiation, approval, and acquisition of grants and contracts for the University. Develops and administers procedures designed to comply with appropriate regulations relating to the administration of government and private research grants, agreements, and other sponsored projects to interpret and apply such procedures and regulations. You will be responsible for reviewing grants, contracts, subcontracts, and award notices for up to 13 different departments. You must have experience managing a research portfolio. The successful candidate will be organized, able to execute tenacious follow-up and handle all the stress of working on these types of projects.

As a member of the Grants and Award Management Team, responsibilities may include facilitating the preparation, submission, review, negotiation, approval, and acquisition of grants and contracts for the University. Establishes and maintains awards and all required regulatory compliance in the Grants and Contracts and Financial systems. Issues negotiates and maintains all incoming and outgoing sub-awards. Develops and administers procedures designed to comply with appropriate regulations relating to the administration of government and private research grants, agreements, and other sponsored projects to interpret and apply such procedures and regulations. Acts as liaison to all grant-making agencies and sub-award entities to ensure timely and proper project administration. Maintains deep knowledge needed to interpret and apply federal, state, institutional, and granting agency rules and regulations that govern research and other sponsored project administration.

You will be working in our University Center Tower on the tenth floor. The position is eligible for all UTHealth benefits, including great healthcare coverage and a retirement program run by the State of Texas. It is a normal work week with standard hours. It is classified as exempt. This team typically works two days on-site and three remotely during the week.

What we do here changes the world. UTHealth Houston is Texas' resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That's where you come in.

Once you join us, you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus:

• 100% paid medical premiums for our full-time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time - all of which equates to around 37-38 days per year)
• The longer you stay, the more vacation you'll accrue!
• Longevity Pay (Monthly payments after two years of service)
• Build your future with our awesome retirement/pension plan!

We take care of our employees! As a world-renowned institution, our employees' well-being is important to us. We offer work/life services such as...

• Free financial and legal counseling
• Free mental health counseling services
• Gym membership discounts and access to wellness programs
• Other employee discounts include entertainment, car rentals, cell phones, etc.
• Resources for child and elder care
• Plus, many more!

Position Key Accountabilities:

1. Provides oversight and guidance to Principal Investigators (PI) and departmental staff on developing, submitting, and administrating grant applications. Works with PI and departmental staff to process grant applications for deadlines.
2. Negotiates grant agreements, budgets, and other related documents on behalf of the University. Assesses the administrative and contractual requirements of the funded project to negotiate proper terms and conditions based on the scope of work. Obtains the Authorized Representative Signa ure.
3. Issues, negotiates, maintains, and monitors sub-award agreements and purchase requisitions with local, national, and international collaborators. Establishes effective communications with subcontractors to ensure timely review and execution of these agreements.
4. May prepare and submit monthly sub-award FFATA reports to the federal government.
5. Processes, sets up and maintains all sponsored awards from notice of award receipt through account activation in the Grants and Contracts and Financial Systems. Ensures proper regulatory approvals and timely set up and maintenance of awards.
6. Works with faculty, departmental staff, and other institutional offices as needed to obtain and submit all necessary documents, reports, and other information requested by granting agencies.
7. Consistently applies, maintains, and disseminates technical knowledge of complex rules and regulations governing sponsored agreements as well as generally accepted accounting principles for grant applications and awards, including references to the federal Uniform Guidance. Maintains knowledge of various funding agency rules and regulations, institutional requirements, submission systems, and other relevant information as they pertain to grant administration.
8. Responsible for reviewing grant agreements and awards for terms and conditions and/or restrictions and establishes controls as needed to ensure full compliance with agency and/or sponsor, State, UT System, and institutional requirements. Responsible for the accurate setup of grant awards, coordinating account setup with the Post Award Finance team.
9. Acts as the primary liaison for the University administrative and financial functions for sponsored projects between PIs and extramural sponsors. Provides justification, documentation, approvals, and policy/guideline interpretation.
10. Distributes pertinent information relating to award provisions and obligations to Principal Investigators.
11. Participates in training university faculty and staff through meetings and forums to ensure the effective application of university policies, procedures, practices, and standards.
12. Performs other duties as assigned.

Certification/Skills:

Exhibits excellent communication skills, both written and verbal.

Applies critical thinking and problem-solving skills.

Demonstrate effective time management and organization skills with the ability to be priority-oriented.

Ability to work in various web-based systems (PeopleSoft, Grants Management, eRA Commons, etc).

A certified Research Administrator (CRA) certification is preferred.

Minimum Education:

Bachelor's degree required.

Minimum Experience:

Three (3) years of directly related experience at a research university or institution.

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code 51.215

Residency Requirement:

Employees must permanently reside and work in the State of Texas.

Equal Opportunity Employer - minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity