Job Information
UNIVERSITY OF HOUSTON Facilities/ Construction Management Office Administrator - STA015466 in Houston, Texas
Manages the development and coordination of office services and activities, including the day-to-day oversight of budgetary, financial, personnel and administrative functions for a department, ensuring optimal effectiveness of administrative support with Facilities/Construction Management (F/CM).
- Oversees the hiring management process for an F/CM team to include but not limited to; compiling necessary paperwork, schedule interviews, prepare interview packets and establish the interview hiring committee.
- Oversees onboarding including office and computer set up and access, department orientation, training and other needs.
- Manages and maintains the daily calendar for a Senior Leader of an F/CM team, including appointments meetings and activities with F/CM team members, internal faculty and staff as well as external vendors and contractors.
- Facilitates the planning of F/CM unit activities, and staff training and development opportunities.
- Handles reconciliation of budgets and financial accounts, reviews for any discrepancies, processes payments of invoices, travel expenses and all payments related to various meetings.
- Conducts property and space inventory for the office on an as needed basis.
- Collects and prepares information for use in discussions and meetings with executive leadership and outside individuals; composes and finalizes complex correspondence, reports and other-format documents.
- Performs other job-related duties as required.
EEO/AA Bachelors and 3 years experience
Education: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Experience: Requires a minimum of three (3) years of directly job-related experience. Certification/Licensing: None.
Experience will be considered in lieu of education
Equal Opportunity Employer - minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity