Job Information
The City of Houston Contract Administrator in Houston, Texas
Contract Administrator
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Contract Administrator
Salary
$2,305.62 - $2,762.86 Biweekly
Location
Houston, TX 77002
Job Type
Full Time
Job Number
35077
Department
Houston Public Works
Division
Houston Permitting Center (HPC)
Opening Date
09/27/2024
Closing Date
10/5/2024 11:59 PM Central
Description
Benefits
Questions
POSITION OVERVIEW
Applications accepted from: All Persons Interested
Section: Financial Management
Reporting Location: 1002 Washington Ave
Workdays & Hours: M - F, 8 a.m. - 5 p.m.*
*Subject to change
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
Department Overview Houston Public Works (HPW) is the largest and most diverse public works organization in the nation. With over 4,000 dedicated public servants, we build and maintain the foundation for Houston's growth and success.
Within HPW, the Houston Permitting Center (HPC) administers and enforces over 400 permit types for the City of Houston, reviews over 65,000 commercial and residential plans annually, and manages over $80 million in revenue and expenditures related to permitting and regulatory operations.
As an HPC Contract Administrator, you will play a key role in managing and overseeing existing service contracts while ensuring compliance with regulations. responsible for acquiring goods and services needed by the organization while ensuring cost efficiency, quality, and timely delivery. This position requires strong communication and organizational skills for pre-contract planning functions, preparation of related bid documents and collaborate with internal and external stakeholders. You will also be responsible for inventory management, procurement planning, and maintaining HPC contractor compliance while fostering a respectful and collaborative work environment.
This role requires a proactive approach to managing multiple service contracts and other purchasing projects simultaneously, with a focus on integrity, ownership, and teamwork.
Core Values & Responsibilities
Respect:
Serve as the primary contact for vendors and internal stakeholders.
Build and maintain professional relationships with clients, vendors, and team members.
Ownership:
Administer and manage contracts, ensuring compliance with laws, regulations, and organizational goals.
Prepare and process purchase orders, maintaining accuracy and adherence to procurement policies.
Develop and implement purchasing strategies, including cost-saving initiatives and risk management
Communication:
Prepare and submit contract deliverables and reports clearly and timely. ensuring all parties are well-informed and aligned.
Collaborate with internal teams to ensure contract compliance and maintain open communication throughout the contract lifecycle.
Integrity:
Identify and mitigate contract-related risks, ensuring alignment with government standards.
Maintain accurate records of purchases, contracts, and transactions, ensuring transparency and audit readiness.
Teamwork:
Work closely with finance, operations, and other departments to align procurement activities with business objectives.
Provide excellent customer service to internal and external stakeholders
WORKING CONDITIONS
The position is physically comfortable; the individual has discretion about walking, standing, etc.
This is a Department of Houston Public Works Management position at the Tier 3 Level.
MINIMUM REQUIREMENTS
EDUCATIONAL REQUIREMENTS:
Requires a Bachelor's degree in Public Administration, Business Administration, Government or closely related field.
EXPERIENCE REQUIREMENTS:
Two years of contract compliance experience are required.
Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis.
LICENSE REQUIREMENTS:
None
PREFERENCES
PREFERENCES:
Key Qualifications
Demonstrated experience with federal, state, or local government contracts
Excellent communication and negotiation skills.
Ability to manage multiple purchasing projects simultaneously.
Proficiency in Microsoft Office Suite.
Familiar with Oracle – SAP Financial Module for Purchasing
Knowledge of cost/price analysis, bid preparation, and contract modification processes.
Preference shall also be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.
GENERAL INFORMATION
SELECTION/SKILLS TESTS REQUIRED: None
However, the department may administer a skills assessment test.
SAFETY IMPACT POSITION: No
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
PAY GRADE: 22
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-0203.
If you need special services or accommodations 832-393-0203 (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.
Benefits include:
• Medical
• Dental
• Vision
• Wellness
• Life insurance
• Long-term disability
• Retirement pension
• 457 deferred compensation plan
• Employee Assistance Program
• 10 days of vacation each year
• 11 city holidays, plus one floating holiday
• Flexible schedules
• Professional development opportunities
• Transportation/parking plan
• Section 125 pretax deductions
• Dependent Care Reimbursement Plan
• Healthcare Flexible Spending Account
For plan details, visit http://www.houstontx.gov/hr/benefits.html
01
Please select the best scenario below that describes your highest level of education.
Less than a High School Diploma/ GED
High School diploma/GED
Associate Degree in Public Administration, Business Administration, Government or a closely related field
Bachelor's Degree or higher in Public Administration, Business Administration, Government or a closely related field
02
How many years of contract compliance experience do you have?
Less than 2 years
2-4 years
4-6 years
6 years or more
03
Share a time when you identified a cost-saving opportunity. What actions did you take, and what was the impact on the organization? ("See resume" is not an acceptable response)
04
Provide an example of how you managed multiple contracts or procurement projects simultaneously. How did you prioritize tasks, and what tools or strategies did you use to keep everything on track? ("See resume" is not an acceptable response)
05
Are you currently a City of Houston employee?
Yes
No
06
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?
Yes
No
07
Have you completely and truthfully answered question #9 on the application regarding employment gaps? (failing to clarify employment gaps may result in the disqualification or delay of your application.)
Yes
No
08
Check the functions below that apply to your experience in an office setting (Check all that apply that can be verified)
Procurement planning and strategy development
Preparing and processing purchase orders
Tracking Tasks/Documentation
Documentation and record-keeping
None of the above
09
Discuss a time when you collaborated with others to align activities with the organization's goals. What challenges did you face, and how did you overcome them? ("See resume" is not an acceptable response)
10
Explain how you ensure clear and effective communication with internal and external customers?
11
Describe your approach to developing and implementing procurement strategies. How do you balance the need for cost efficiency with quality and timely delivery? ("See resume" is not an acceptable response)
Required Question