Job Information
Louisiana Department of State Civil Service Administrative Coordinator 3 in Houma, Louisiana
Administrative Coordinator 3
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Administrative Coordinator 3
Salary
$2,272.00 - $4,089.00 Monthly
Location
Houma, LA
Job Type
Classified
Job Number
204123
Department
LDH-South Central Louisiana Human Services Authority
Opening Date
01/07/2025
Closing Date
1/17/2025 11:59 PM Central
Description
Benefits
Questions
Supplemental Information
Helping people, changing lives through education, prevention, intervention, and treatment in an effort to enhance quality of life.
This vacancy is located at SCLHSA's Terrebonne Behavioral Health Center located in Houma, LA. The incumbent will be responsible for all aspects of accounting for Terrebonne Behavioral Health Center located in the South Central Louisiana Human Services Authority (SCLHSA).
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
NOTE REGARDING ADVERTISED PAY:
The actual starting salary depends on the education and experience of the selected applicant.
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *
For further information about this vacancy contact:
Macy Comeaux
HR Director
macy.richard@la.gov
985-876-8876
Minimum Qualifications
MINIMUM QUALIFICATIONS:
Two years of experience or training in clerical work.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Concepts
Function of Work:
To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.
Some discretion is required in the performance of these duties. Duties begin to expand in scope and complexity, and develop into departmental-program duties.
Level of Work:
Advanced.
Supervision Received:
General from higher-level clerical and/or supervisory personnel.
Supervision Exercised:
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Coordinator 2 by the presence of responsibility for clerical duties that involve greater scope and complexity, including initial program duties.
Differs from Administrative Coordinator 4 by the absence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.
Examples of Work
ESSENTIAL FUNCTIONS:
30% Accounting:
Responsible for performing accounting duties daily to ensure all monies collected balances with daily cash logs.
Prepares deposits and balances all monies collected with receipt book for services and PAP collections to verify monies collected.
Balance daily remittance report.
Posts all deposits to check register.
Posts payments received from client to eCW.
Retrieves monthly reports from eCW as instructed by Fiscal department or supervisor.
30% Insurance Eligibility:
Completes pre-appointment audit duties, to include: private insurance and Medicare verification, sliding scale status review, Medicaid verification, review for fiscal, and clinical updates needed.
Completes insurance benefits checks (including private insurance, Medicaid, Medicare, etc.) and interprets the information received. Inputs information into eCW. Communicates fiscal policy information to clients as this relates to person’s insurance benefit and/or financial payor status.
Corrects billing error reports as they are forwarded from the Fiscal Department and ensure EHR information matches information in physical record.
Send request for billing statements to Billing Department as needed.
20% Screening/Orientation:
Conducts interviews with new clients, which consist of explaining and completing various consents, obtaining proof of income (POI) and insurance information, and inputting guarantor and demographic data into eCW as needed.
Meets with client to acquire signatures on consents and acknowledgements and review annual income (sliding scale) and/or insurance status.
Performs annual updates on existing clients
Completes corrections on error reports
15% Daily Administrative Duties:
- May assist in other clerical/administrative tasks within the agency or in special projects as directed by supervisor such as screenings, orientation, answering phones, medical records requests, checking clients in/out for appointments, fee collection, etc. Attend all staff meetings and in-services.
5% Other:
Performs other duties as assigned, to ensure smooth operation of the agency policies, procedures, rules and regulations.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave– Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
* Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.
1= I have no experience and/or am uncomfortable accepting direction
2= I have limited experience or require assistance to accept direction
3= I can accept direction
4= I can accept directions and help others improve their ability to accept direction
02
ADi: Explain your rating by providing specific and relevant examples in the box below.
03
CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
1= I have no experience and/or am uncomfortable communicating effectively
2= I have limited experience or require assistance to communicate effectively
3= I can communicate effectively
4= I can communicate effectively and help others improve their communication
04
CE: Explain your rating by providing specific and relevant examples in the box below.
05
DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.
1= I have no experience and/or am uncomfortable demonstrating accountability
2= I have limited experience or require assistance to demonstrate accountability
3= I can demonstrate accountability
4= I can demonstrate accountability and help others improve their ability to demonstrate accountability
06
DA: Explain your rating by providing specific and relevant examples in the box below.
Required Question
Agency
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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