Job Information
Research Corporation of the University of Hawaii Dba RCUH ORE RESEARCH ADMINISTRATION ASSISTANT - ID# 224860 in Honolulu, Hawaii
Please apply directly on the RCUH website to be considered for the position.
ORE RESEARCH ADMINISTRATION ASSISTANT - ID#
224860.
CLOSING DATE:
December 17, 2024, or until filled. Applications received after this deadline may be considered only if the position is not filled or up to the date a selection has been approved by the RCUH (whichever comes first)
.
INQUIRIES: Ceci Rodriguez Cruz 808-475-1397 (Oahu).
Regular, Part-Time (50% FTE), Limited-Term (not to exceed three (3) years in duration), RCUH Non-Civil Service position with the School of Ocean and Earth Science and Technology, Department of Ocean and Resources Engineering (ORE), located at the University of Hawaii (UH) at Manoa in Honolulu, Hawaii. Telework (from employees residence city and state within the United States) may be permissible subject to review and approval by Principal Investigator and RCUH. Continuation of employment is dependent upon program/operational needs, satisfactory work performance, availability of funds, and compliance with applicable Federal/State laws.
MONTHLY SALARY RANGE: $2,250 - $2,750/Mon. (@50% FTE)
DUTIES:
Supports the ORE SMART Cable Project Manager within the project office of the Gordon and Betty Moore Foundation (GBMF) Science Monitoring And Reliable Telecommunications (SMART) Subsea Cable Project to achieve the vision for SMART Cables detailed in the Project proposal and other SMART Cable publications. The Project outcome is: Sensors integrated into subsea telecommunications cables become the world standard, leading to a global network for sustained ocean observation, geophysical study of earthquakes, and earthquake and tsunami warning in a world with rising sea levels. Specific outputs are: 1) Lays groundwork for the science and early warning use of undersea cables by simulations of the observing system before deployment, data analysis after deployment, and sustained scientific operation; 2) Applies results of those simulations to optimize the modest-scale 300 km Vanuatu-New Caledonia cable system and extract the scientific results from this active tectonic subduction zone and dynamic ocean region. Demonstrates the capability of the earthquake and tsunami early warning system based on the SMART sensors; and 3) Establishes the international project office for Joint Task Force Scientific Monitoring And Reliable Telecommunications (JTF SMART) cables to facilitate adoption of scientific sensors in all new telecommunications cables to reach a global scale. Eight (8) subawardees and other participants with supporting expertise are part of the Project team. Produces and maintains expenditure documents for research projects (including subawardees), including travel, conferences, vendor/purchase order processing and procurements/payments. Reviews and reconciles monthly budget status reports and makes necessary revisions. Is heavily involved on matters relating to project grants and conferences/meetings, procurement and accounting, and advises project staff and Principal Investigator (PI) of relevant policy and procedure changes as appropriate. Collaborates with the PIs and Fiscal Administrators (FAs) on review of fiscal reports and on the execution of fiscal actions. Works with granting and cooperating agencies, UH and RCUH departments, and project staff for pre-award and post-award functions. Works with international governments, industry, and academic entitles as they relate to SMART Cables. Arranges logistics for meetings, conferences, and site visits. Coordinates travel for participants, visiting researchers, and others. Prepares technical papers, reports, abstracts, and announcements for publication or email distribution. Assists with personnel and equipment inventory tasks. Prepares project proposals to granting agencies, ensuring all aspects are n compliance with application policies and procedures and coordinates submission with the Office of Research Services and the SOEST Fiscal Office. Reviews proposal budgets for accuracy and makes necessary adjustments. Reviews proposal content for grammar, style, and consistency with budgetary items. Maintains office and computer supplies, processes telecom and inventory requests. Oversees student and temporary staff as needed.
Inputs, reviews, and approves HR Portal transactions, including eTimesheets on behalf of or in the absence of the PI with the PIs concurrence. Maintains and works with other supporting staff on web and social media.
PRIMARY QUALIFICATIONS:
EDUCATION
Bachelor's Degree from an accredited four (4) year college or university.
EXPERIENCE
Two to four (2-4) years of progressively responsible project administration/support and project management experience, which includes budget planning and personnel administration, including experience in the scientific research environment, and demonstrated experience with complicated transactions involving purchasing, travel, services agreements, and other related transactions.
KNOWLEDGE
Functiona