Viacom Inc Executive Assistant - Production Finance in Hollywood, California

Overview and Responsibilities

This position is responsible for providing administrative support to theEVP Production Finance.

  • Manages EVPs calendar and schedules/coordinates meetings and appointments

  • Screens and responds to incoming calls and correspondence

  • Performs administrative duties such as filing, typing, and copying documents

  • Distributes mail and FedEx and maintains office supplies

  • Arranges meetings or conferences by arranging conference rooms, issuing meeting requests or invitations and coordinating handouts

  • Get updates from dept. execs for weekly status report

  • Create and distribute weekly dept. status report

  • Coordinate bank account set-up and signers w/ prod finance exec and treasury department

  • Enter invoices in IWorks and track payments in SAP

  • Set-up LCO’s in SAP for productions

  • Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings

  • Composes and prepares confidential correspondence, reports, and other documents such as expense reports

  • Arranges detailed travel plans and itineraries and compiles documents and expenses for travel-related meetings

Basic Qualifications

*Minimum 2–4 years related experience

Additional Qualifications

  • Bachelor’s Degree preferred

  • Must be proficient with Word, Excel, PowerPoint and internet software

  • Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management

  • Must be organized and detail oriented with the ability to manage multiple high priorities and have the ability to appropriately prioritize work and proactively anticipate and manage time

  • Must be familiar with a variety of industry concepts, practices, and procedures

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We’re an equal opportunity employer (EOE).

At Viacom, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Viacom is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

BrandParamount Pictures

iCIMS ID2018-9325