Job Information
Robert Half Office Manager in Hinsdale, Illinois
Description
Robert Half's client is seeking a highly organized and detail-oriented Executive Administrative Assistant with proficiency in QuickBooks Online and strong administrative capabilities. The ideal candidate will be responsible for providing comprehensive support to executives while efficiently managing bookkeeping tasks. This role requires adeptness in coordinating multiple calendars, arranging travel logistics, and facilitating meetings. The candidate should possess excellent communication skills, the ability to prioritize tasks, and a proactive approach to problem-solving.
Key Responsibilities:
- Executive Support:
Provide high-level administrative support to executives, including but not limited to managing calendars, handling correspondence, and organizing files.
Act as the primary point of contact between executives and internal/external stakeholders, maintaining professionalism and confidentiality at all times.
Prepare and edit correspondence, reports, and presentations as needed.
- Bookkeeping:
Utilize QuickBooks Online to maintain accurate financial records, including accounts payable, accounts receivable, and general ledger entries.
- Travel Coordination:
Coordinate domestic and Canadian travel arrangements for executives, including flights, accommodations, transportation, and itinerary management.
Ensure travel plans align with business objectives, budget constraints, and executive preferences.
Handle travel-related documentation such as visas, passports, and travel insurance.
- Meeting Management:
Schedule and coordinate meetings, appointments, and conference calls for executives, considering availability and priorities.
Prepare meeting agendas, materials, and presentations, and distribute them in advance.
Arrange meeting logistics, including room reservations, catering, and technology setup.
Requirements
Qualifications:
Proven experience as an executive administrative assistant or similar role, preferably in a fast-paced environment.
Proficiency in QuickBooks Online and an understanding of bookkeeping principles.
Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
Strong attention to detail and accuracy in all work performed.
Exceptional communication and interpersonal skills, both written and verbal.
Ability to maintain confidentiality and exercise discretion when handling sensitive information.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
Flexibility and adaptability to changing priorities and deadlines.
Education and Experience:
Bachelor’s degree in Business Administration, Accounting, or a related field preferred.
Previous experience in bookkeeping or accounting roles is highly desirable.
Familiarity with travel booking platforms and calendar management software is an advantage.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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