Campus Pride Jobs

Description Bolton & Menk has a great opportunity for an Administrative Coordinator to join our team in our Duluth office. We are looking for an enthusiastic coordinator who can anticipate needs and work on a wide variety of administrative and project support services for our multidisciplinary team of Engineers, Planners and Landscape Architects. This is a jack-of-all-trades position with an emphasis on document preparation and production and clerical support. If you have experience & enjoy working on multiple project tasks and procedures in a fast-paced atmosphere, then we are looking for you! As a Top Workplace, this is a fantastic chance to work with a talented team of professionals and make a lasting impact on the communities we serve. With over 75 years of experience, Bolton & Menk specializes in providing community infrastructure solutions across the Midwest, Southeast, and beyond. What you will be doing: Assist in and preparation of project related documents including project initiation forms, specifications, bid packets, award letters. Assist Marketing in the preparation of proposals, RFQs and RFPs and coordinate with key stakeholders on components involved. Prepare spreadsheets for bid schedules, abstracts, construction pay estimates, project lists, and various other items, project manuals, construction plans, and various other documents as directed. Contribute to various aspects of project support, including document quality control such as editing, proofreading, transmitting deliverables, and maintaining electronic files. Prepare correspondence, feasibility reports, engineering reports, specifications, legal descriptions, and various other documents as directed. Prepare PowerPoint presentations for public meetings, marketing opportunities, and various other activities. Coordinate logistics for office events, training, client visits, and other activities including setup and clean up. Lead and/or participate in a variety of division wide initiatives to foster communication, employee engagement and operational efficiencies (i.e. - Safety Committees, Collaboration Groups, location specific meetings) Processes or assists with incoming and outgoing mail and fax documents on a daily basis. Assists leadership in managing meeting schedules and set-up of specific project or local team meetings. Create a positive and professional image of the firm and maintains effective working relationships with BMI clients, vendors and staff. Maintain confidentiality of company related information. What we are looking for: Two (2) year degree in business related field and eight (8) years of related experience or equivalent combination of education and experience. Intermediate to advanced knowledge in Microsoft Office Suite. (MS Excel, MS Word, PowerPoint) Excellent interpersonal written & verbal communication skills. Excellent time management, organizational and problem solving skills. Excellent attention to detail and proof reading skills. Ability to operate standard office equipment Possess valid driver's license. WHY BOLTON & MENK? Bolton & Menk, Inc. specializes in providing community infrastructure solutions. Since 1949, we have been committed to improving quality of life through engineering excellence and client satisfaction. From advocating for our communities to designing their dreams to finding funding; we take pride in our work because we live in these same communities. Today, Bolton & Menk has more than 1,000 employees throughout more than 35 locations in Minnesota, Iowa, North Dakota, North Carolina, South Carolina, and Colorado providing services to more than 400 communities and agencies. Learn more about our history here: https://www.bolton-menk.com/about-us/ OUR BENEFITS At Bolton & Menk, we value our people and provide an exceptional Total Compensation and Benefits Package to protect our most valuable asset. We are committed to the well-being of our employees and their families. Perks of being a Bolton & Menk employee inclu e peace of mind with our benefits package and competitive compensation plan, flexible schedules, and career development opportunities. Learn more here: https://www.bolton-menk.com/careershttps://www.bolton-menk.com/careers We thank all applicants in advance for their interest in this position, however, only those selected for an interview will be contacted. Bolton & Menk does not accept unsolicited resumes from individual recruiters or third-party agencies in response to Bolton & Menk job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers. Pre-approval from the Bolton & Menk Talent Acquisition team is required before any external candidate can be submitted and such candidate must be submitted to the Bolton & Menk Talent Acquisition team. including disability and vets. Qualifications Education Associate of Science of Business Administration (preferred) It is our responsibility and privilege to embrace the diversity of people, thoughts, and experiences necessary to develop infrastructure systems that serve all people. Bolton & Menk, Inc., is an Equal Employment Opportunity / Affirmative Action Employer.