Job Information
Touro University Accounts Payable Clerk in Hawthorne, New York
Overview
As the Accounts Payable Clerk responsibilities include maintaining the regular accounting duties for payables. The main responsibilities of an Accounts Payable Clerk include acquiring and processing invoices, assisting in the reconciliation of accounts, and paying or receiving payment from vendors and customers. Completing payments and controlling expenses by receiving, processing, verifying, and reconciling invoices. Ensuring outstanding balances are updated with credit memos that are due. Paying employees by receiving and verifying expense reports using company-specific accounting software. Verifying vendor accounts by reconciling monthly statements and related transactions. Maintaining historical records of all invoices, reports, receipts, and checks by saving documents properly on the network. Assisting other departments with equipment or product purchases, tracking assets and accounts for acquisition. Confirming subcontractor billed working hours, bonuses, and projects.
Responsibilities
Process monthly recurring payments: Service agreements, leases, etc.
Reconcile monthly Credit Card Statements
Invoice Purchase Orders in Unimarket E-Procurement System
Match appropriate documents (invoices-Purchase Orders, invoice-check supporting documents-wires)
Ensure invoices are appropriately approved, coded, and processed for payment
Resolve open issues such as missing approvals, PO's not matching or not existing, inconsistencies between invoices and receipt documents, and vendor questions including review of vendor statements
Input data into the Accounts Payable system (create system invoices)
Maintain schedules for recurring monthly payments
Monitor the open invoices for payment (by payment due date)
Assist with an Annual Audit.
Assist in obtaining necessary bids when required.
Assist in obtaining necessary agreements when required.
Assist in audit of purchasing history.
Possibility of Flexible Work Arrangements including remote work opportunities
Qualifications
Education/ Experience
- High School Diploma required
Knowledge/ Skills/ Abilities
Strong organizational skills
Ability to work independently and prioritize the workload
Ability to problem solve
Some knowledge of Microsoft Office Suite including Word, Excel, & Outlook
Ability to work in a Main-frame computer environment
Physical Demands
Extensive time sitting and standing
Comprehensive time typing/inputting data
Able to lift to 15 lbs.
This position requires compliance with the NYMC campus Vaccine Mandate policy.
Maximum Salary
USD $26,500.00/Yr.
Minimum Salary
USD $21,200.00/Yr.
Touro University offers a comprehensive benefits package for full-time employees which includes:
Full range of Health Plans
Medical Plans (choice of EPO, PPO, High Deductible HSA)
Flexible Spending Accounts (FSA)
Dental Plans (PPO & HMO) and Vision Plan
Dependent Care and Transit Programs
Life Insurance, AD&D and Voluntary Supplemental Life Insurance
Short-term and Long-term disability programs
Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
Employee Assistance Program
Early-Release Fridays (upon approval)
Generous Paid Time Off
Vacation, Sick Leave, Personal Leave & Floating Holiday
Annual Holiday Schedule
All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.
Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.
Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.
Job Locations US-NY-Hawthorne
ID 2024-11421
College TUNY - College of Dental Medicine
Position Type Part-Time
Schedule Shift varies
Hours Per Week 20
Travel None
Category Administrative/Office Support
FLSA Status Non-Exempt
Location : Country US