Job Information
Montana State University-Northern Recruiting Specialist in Havre, Montana
Recruiting Specialist
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Position Details
Position Information
NBAPOSN Title
Working Title Recruiting Specialist
Brief Position Overview
The Office of Recruiting at MSU -Northern is a fast-paced, high-performing, goal-oriented environment that seeks to engage prospective students, their families, and other stakeholders in events that showcase the exceptional quality education that MSUN provides and to do so through events on-campus, off-campus, and virtually. The individual assigned to this position will be a motivated self-starter who can work independently without close supervision, be a part of a team in an effective and professional manner, and work collaborative across the university.
Position Number 7C0048
Department Recruiting
Division Student Engagement Division
Appointment Type Professional
Contract Term Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA Exempt
Union Affiliation Exempt from Collective Bargaining
FTE 1
Benefits Eligible Yes
Compensation Annual
Salary $43,120
Contract Type MUS
If other, please specify
Recruitment Type Open
Position Details
General Statement
The Office of Recruiting at MSU -Northern is a fast-paced, high-performing, goal-oriented environment that seeks to engage prospective students, their families, and other stakeholders in events that showcase the exceptional quality education that MSUN provides and to do so through events on-campus, off-campus, and virtually. The individual assigned to this position will be a motivated self-starter who can work independently without close supervision, be a part of a team in an effective and professional manner, and work collaborative across the university.
Please Note: MSUN will only consider applicants who are authorized to work in the US and MSUN will not sponsor applicants for work visas.
Duties and Responsibilities
Working to build relationships with prospective students, high school counselors, teachers, and others on an information-sharing basis.
Maintaining current knowledge of university academic programs and admissions standards.
Traveling extensively (approximately 25 weeks out of the year) from August through May: travel includes in-state and out-of-state destinations.
Providing campus tours to prospective students and their families as well as assisting prospective students through the application and admission process.
Processing official documents as needed
Entering data
Using Customer Relationship Management ( CRM ) software for student contact management and communication.
Assisting with on-campus programs including representing MSU -Northern at university and community events.
In addition, this position
Uses Banner for data processing
Works with other institutional departments to keep current about academic program information, departmental policies and procedures, and student activities.
Works with institutional committees
Performs other duties to support the mission and goals of the institution
Required Qualifications – Experience, Education, Knowledge & Skills
Bachelor’s degree OR
Associate’s degree with work experience that demonstrates excellent communication skills
Current and valid Montana driver’s license or the ability to obtain one within a month of hire
Preferred Qualifications – Experience, Education, Knowledge & Skills
Experience working with students in admissions, recruiting, residence life, student government, orientation, or other campus and student organizations
Knowledge or experience using Banner or similar database
Knowledge or experience using Anthology Reach or a similar CRM
Experience planning and coordinating projects and events
Demonstrated excellent communications skills
Sales experience
The Successful Candidate Will
The successful candidate will
Possess outstanding organizational and communication skills
Effectively communicate the benefits and opportunities available at MSU -Northern
Strong public speaking and presentation skills
Enjoy relating with people
Develop and maintain relationships with high school counselors, community college advisors and recruiters, and other key influencers
Demonstrate commitment to valuing equity, diversity and contributing to an inclusive working and learning environment
Have a team-first attitude
Enjoy traveling for work
Be self-motivated and take initiative
Have the ability and willingness to work extended hours including some evenings and weekends (Travel is required for this position which can occasionally be extensive)
Ability to work with confidential material with an attention to detail
Possess the ability to multi-task and problem solve innovatively
Represent the department and the university in a professional manner at college fairs, high school visits, community events, and other recruitment activities
Demonstrate effective time management skill and ability to meet deadlines
Demonstrate proficiency in Microsoft Office Suite and other software programs
Special Requirements
Physical Demands
The ability to perform the following with or without reasonable accommodations:
Lift up to 50 pounds
Travel extensively
Work in a typical office environment
This position has supervisory duties? No
Posting Detail Information
Announcement Number STAFF - VA - 2400024P
Number of Vacancies 2
Desired Start Date Immediate
Position End Date (if temporary)
Open Date
Close Date
Until an adequate pool is established No
Special Instructions Summary
Quick Link for Internal Postings https://jobs.msun.edu/postings/2455
Diversity Statement
Nondiscrimination Statement and Title IX Coordinator Notice Policy Statement
Montana State University-Northern ( MSUN ) commits to a learning and working environment that emphasizes the dignity and worth of every member of its community that is free from unlawful discrimination and harassment based upon race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran status, sex, gender, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation (taken together, generally, “protected-class harm”). An inclusive environment is necessary for a healthy and productive University community.
Consistent with MSUN’s commitment, and with all applicable law, the University prohibits unlawful discrimination or harassment, including sexual misconduct prohibited by Title IX of the Education Amendments of 1972, and will take appropriate action to prevent, resolve, and remediate the effects of protected-class harm.
The Discrimination, Harassment, and Retaliation Policy defines and prohibits protected-class misconduct, and the Discrimination Grievance Procedures set forth the University’s processes for addressing and resolving such reports. The Policy and Procedures apply to all University programs and activities, including, but not limited to, admissions, athletics, instruction, grading, University housing, and University employment. In addition, the law prohibits retaliation against an individual for opposing any practices prohibited by this Policy, for bringing or responding to a complaint of discrimination or harassment, for assisting someone with such a complaint, for attempting to stop such discrimination or harassment, or for participating in resolution of a complaint of discrimination or harassment.
Inquiries about the application of Title IX at the University and reports about all forms of protected-class discrimination and harassment should be made to the Director of Human Resources/ Title IX Coordinator:
Human Resources /Title IX
Montana State University-Northern
PO Box 7751
Havre MT 59501
Director of Human Resources/ Title IX Coordinator:
Location:
208 Cowan Hall
Tel: (406) 265.3568
E-mail: titleixcoordinator@msun.edu or hr@msun.edu
Please note that reports can be made at any time, including during non-business hours, by using the email address or listed telephone number (and leaving a private message).
Title IX Coordinator
The Title IX Coordinator is responsible for coordinating the University’s compliance with federal and state discrimination and harassment laws, including Title IX. The Title IX Coordinator oversees compliance with the University’s Discrimination and Grievance Policy. Specifically, the Title IX Coordinator:
Coordinates educational programs and trainings regarding discrimination and harassment prevention for students and employees;
Responds to and seeks to resolve reports of discrimination and harassment following the Procedures;
Provides information about and, if requested, assists with criminal reporting;
Provides information about resources for obtaining advocacy, healthcare, and counseling services; and
Coordinates supportive and protective measures for members of the MSUN community.
A full copy of the University’s Discrimination, Harassment, and Retaliation Policy and the accompanying Discrimination Grievance Procedures are available on the Human Resources and Title IX website. More information about reporting options, resources, and other information about sexual harassment, including sexual assault, is located at the Human Resources and Title IX website: https://www.msun.edu/hr/titleix/index.aspx
This notice is disseminated annually to students and employees at the Montana State University-Northern.
For further information regarding Title IX and non-discrimination, visit http://www.ed.gov/ocr or contact:
U.S. Department of Education
915 Second Avenue, Room 3310
Seattle, WA 98174-1099
Telephone: (206) 607-1600
Facsimile: (206) 607-1601
Email: OCR .Seattle@ed.gov
https://www2.ed.gov/about/offices/list/ocr/know.html?src=ft
Montana State University -Northern makes reasonable accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act, MSU -Northern provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference or request accommodation, contact the Office of Human Resources, PO Box 7751, Montana State University-Northern, Havre, MT 59501; 406-265-3568; http://www.msun.edu/hr/forms/EmployPref.pdf
Applicant Documents
Required Documents
Resume
Cover Letter
List of References
Optional Documents
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Note to the applicant: In your cover letter, please address the required and preferred qualifications listed in the notice of vacancy for this job and how you meet each one.
(Open Ended Question)
- Please submit the Background Authorization Form which can be found here: http://www.msun.edu/hr/forms/Authorization_for_Background_Investigation-MSU-Northern.pdf Copy and paste this address into your browser's address bar to access this form. You may email it to hr@msun.edu or fax it to (406) 265-3530. You may also drop it off in Cowan Hall room 208. Please type YES in the answer box below (found in online application) showing you understand this additional requirement. (Open Ended Question)
(Open Ended Question)
- Current or valid Montana Drivers' License:
I have a current and valid Montana Drivers' License
I can get a valid Montana Drivers' License
I have a vaild license for the state I am a resident of
I am not able to get a vaild license