Job Information
University of Southern Mississippi Transportation Work Control Specialist in Hattiesburg, Mississippi
Transportation Work Control Specialist
The University of Southern Mississippi is currently accepting applications for the position of Transportation Work Control Specialist.
Position Details
Location Hattiesburg
118 College Drive
Hattiesburg, Mississippi, 39406-0001
United States
Division Administration Physical Plant
Position Type Staff
Employment Status Full Time
Grant Funded No
Salary Range 13.00 - 13.00
Pay Grade
N02
Posting Close Date Open until filled
Job Summary
Provides clerical support and administrative services for the transportation department. Maintains vehicle inventory and assigning number and abbreviations of departments to university vehicles. Responsible for ordering university tags for new and old vehicles. Uses a variety of platforms to complete tasks such as: Excel, Word, TMA, FuelMaster, Outlook, various web pages. This position is considered essential personnel and may require storm duty as well as, possible on-call duties.
Primary Duties and Responsibilities
Call for tires, tire disposal, parts, oil, waste oil, oil filter pickup, fuel, fluids and compares prices, and vendor repair appointments. Call for departments to have vehicles serviced at scheduled times.
Responsible for handling and scheduling vehicle recalls with dealerships.
Data entry for TMA, Excel, Word, and FuelMaster programs. Records fuel sales if system is down. Enters fuel sales and records data into TMA. Open and close work orders in TMA. Assists in processing and tracking work orders and billing sheets.
Identifying vehicles and carts to help with ordering parts and show vendors which to pick up.
Performs basic clerical duties such as typing memo’s and correspondence, filing, photocopying, turning in invoices, and running errands, including occasional pick up of parts or vehicles off campus. Answers telephone, takes messages, routes calls to appropriate staff members. Answers questions in accordance with office policies and procedures, and transmits instructions or information to faculty, staff, and students. Processes incoming and outgoing mail.
Proofreads documents such as discipline letters, outgoing correspondence and publicity flyers, internal memos, program reports, and special assignments.
Performs other duties as assigned.
Minimum Qualifications
High school diploma or GED or six months of related experience and/or training; or equivalent combination of education and experience. Valid MS drivers license.
Knowledge, Skills & Abilities
Knowledge of office procedures including inventory control principles and methods, safety requirements, as well as spelling, grammar, punctuation, and arithmetic.
Knowledge of administrative and clerical procedures and systems such as word processing, managing files, and records, stenography and transcription, designing forms, and other office procedures and terminology.
Skill in the operation of office equipment including, but not limited to, multiline telephone, multi-function printer and computer.
Skill in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Skill in communicating effectively verbally and in writing as appropriate for the needs of the audience.
Ability to stick fuel and read measuring stick to convert to how much fuel is left inunderground tanks.
Ability to install, replace, and order university decals
Ability to handle difficult and stressful situations including emergency situations with professional composure.
Ability to establish and maintain a good rapport with university faculty and staff, students, and the general public.
Ability to work successfully as a member of a team and independently with moderate supervision.
About The University of Southern Mississippi
Since our founding in 1910, The University of Southern Mississippi has remained dedicated to preparing students for success. We deliver programs to more than 13,000 students in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. We are a community-engaged Carnegie R1 university, earning distinction as one of the nation's leading research institutions.
Southern Miss is known for pioneering work in polymer science, ocean science, spectator sports safety and security, and bringing language to children with communication disorders. We are also a national leader in a broad range of disciplines, including cybersecurity, hydrography, nutrition, aquaculture, kinesiology, and economic development, among others.
We produce graduates ready to enter fields that are leading the way in emerging technologies through programs such as computer engineering, information technology, and ocean engineering. We’re developing the next generation of business leaders, while also responding to critical workforce shortages by producing skilled professionals in education and nursing. With a tradition of excellence in the arts, we are one of only 36 public institutions in the nation accredited in four major areas of the arts. Home to the Golden Eagles, our student-athletes compete in 17 NCAA Division I sports. With a culture marked by passion and persistence, Southern Miss is delivering graduates who are ready for life. For more information, visit www.usm.edu.
As an Affirmative Action/Equal Employment Opportunity employer/Americans with Disabilities Act institution, The University of Southern Mississippi encourages minorities, women, veterans and persons with disabilities to apply.