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General Description POSTING TYPE: Open-Competitive DEPARTMENT: County Attorney HOURS: Full-time PREFERRED HIRING RANGE: $50,194 - $62,742/year FULL SALARY RANGE: $50,194 - $78,428/year (2025 rate 105 grade) LOCATION: Judicial Center, Hastings UNION: Non-union CLOSE DATE: 4:30 pm on Monday, December 23, 2024 At Dakota County you will not be just another employee: you'll be valued, making a difference in the lives of Dakota County residents every single day. With a position in the Dakota County Attorney's Office you can: "Be more". Dakota County, a premier place to live and work. This posting will be used to fill current and future vacancies in the Civil, Child Support, Criminal, or Juvenile Protective Services & Appellate Divisions of the County Attorney's Office. The current vacancy is in the Civil Division in Hastings. Legal Administrative Assistants are occasionally transferred between divisions and between locations in West St. Paul and Hastings. The Legal Administrative Assistant position provides support to Assistant County Attorneys by preparing legal documents, electronically filing court documents, maintaining electronic and physical files, updating and monitoring complex calendars to meet court and statutory deadlines, and communicating with appropriate parties to provide information and coordinate cases. All positions require extensive knowledge of and strict adherence to data privacy. * Candidates are encouraged to include a cover letter with their application. The Dakota County Attorney's Office welcomes and is inclusive of persons with diverse backgrounds, and perspectives. The Office aims to reflect the community and clients it serves and fosters an equitable and respectful working environment where everyone is empowered to be their authentic selves. Duties & Responsibilities These examples do not include all possible tasks in this work and do not limit the assignment of related tasks in any position of this classification. Regular attendance according to the position's management approved work schedule is required for all positions. 1. Prepare, type, proof, edit and save a variety of legal documents; compose original correspondence from general instructions or from knowledge of policies and procedures; copy and scan documents, correspondence, enclosures, transparencies and files. 2. Provide litigation assistance; coordinate and monitor calendar system for court appearances and court filing deadlines. 3. Effectively use and maintain electronic document management systems including data entry, document generation/production, imaging, indexing and record storage; workflow; preparing reports; and using other related business applications. 4. Develop tracking methods utilizing computer applications to manage information and track progress of programs, projects or other work assignments. 5. Update and compile statistical and technical reports. 6. Coordinate and regulate detailed electronic diary systems for cases; review diaried files on a daily basis and evaluate. 7. Receive and screen incoming phone calls, e-mails, and mail; provide oral or written response to requests and inquiries. 8. Prepare service of process documents, including subpoenas, memoranda, request for service, and affidavit of service. 9. Assist with training and provide technical assistance and troubleshooting to attorneys, law clerks and legal assistants on computers, computer applications, and audio/visual equipment. 10. Draft and update legal caseload procedures, case management procedures, and internal office procedures in response to law and software application changes and independent assessment of workplace needs. 11. Request and process payments for service. 12. Compile statistical data and prepare charts, graphs, and projections as requested using common business software and technology tools. 13. Provide backup reception and phone services at the front desk and attend meetings as needed. ESSENTIAL JOB FUNCTIONS: Duties 1-13 are essential unctions. Knowledge, Skills & Abilities and Work Environment Comprehensive knowledge of legal office procedures, terminology, forms, documents and citation formats. Considerable knowledge of general office procedures, practices and equipment. Knowledge of County and Department policies and procedures. Competence in using computer and electronic information systems including Microsoft Office applications and electronic document management or file management systems. Knowledge of basic research skills including effective internet searching. Excellent knowledge of English, grammar and punctuation. Knowledge of basic math and accounting principles. Ability to organize work efficiently and effectively. Ability to handle multiple tasks at one time and adapt to frequently changing work demands. Ability to communicate effectively both orally and in writing. Ability to work effectively with the public and other County employees and associates in a professional manner. Ability to work under minimal supervision. Work Environment Work is performed in a County office building. Lifting requirement of up to 20 pounds on an occasional basis. Sitting for extended periods of time. Dexterity of hands and fingers to operate keyboard, mouse, and to handle other computer components. Equipment used may include, but is not limited to, computer, printer, audio transcribing equipment, calculator, computer projector, telephone, scanner, and copy and fax machines. Location & Schedule This is a hybrid position that offers a mix of telework and in-person work at our Judicial Center in Hastings, MN. Work is performed Monday through Friday during regular business hours (8:00 a.m. to 4:30 p.m.) Benefits Comprehensive and affordable medical, dental, vision, and other benefits Excellent work-life balance Generous paid time off (accrual rate starts at four weeks per year) Eleven paid holidays each year and one floating holiday Pension with a generous employer contribution Ability to work from home some of the time Selection Process You submit an online application that includes supplemental questions We assign you a score based on your qualifications Top scoring candidates are referred to the hiring manager for interview consideration We conduct interviews and reference checks before extending an offer We extend an offer and conduct background checks