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Position Information

Posting NumberSRGV7386

Working TitleCONTRACT SPECIALIST - SOM Business Affairs & Operations

Number of Vacancies1

LocationHarlingen, Texas

DepartmentSchool of Medicine / Finance and Administration

FTE1.0

FLSAExempt

Scope of Job

Develop, coordinate, and administer contracts for products and/or services for one or more defined operating entities within the UTRGV (University of Texas Rio Grande Valley) School of Medicine and UT Health/ UTRGV organizational structure. Negotiate, extend, and renegotiate contracts as appropriate; serving as primary point of liaison with contractors, monitoring existing contracts for compliance with terms and conditions.

Description of Duties

• Negotiates, establishes, and administers contractual arrangements for UTRGV SOM (School of Medicine) Legal Affairs.

• Coordinates and facilitates contract executions.

• Evaluates or monitors contractor performance to determine compliance to contractual obligations and the necessity for amendments and/or extensions of contracts.

• Analyzes and provides guidance on internal and/or contractor requests for deviations from contract specifications and delivery schedules.

• Prepares standard renewals, amendments, and addendums for UTRGV SOM division

• Provides comprehensive reporting on all UTRGV SOM contracts as needed.

• Maintains contracts database.

• Provides guidance, training and support to SOM staff related to contracts.

• Serves as a primary liaison with contracting representatives to ensure compliance with contract specifications and resolution of problems and issues, as they arise; arbitrates claims or complaints occurring in performance of contracts.

• Continually monitors and evaluates contractor performance against contract specifications and recommends appropriate action, as necessary.

• May assist and/or provide input into the formulation, development, and/or revision of operating policies, procedures, and strategies for the organization, including process improvement opportunities, as appropriate.

• Performs other job-related duties as assigned.

Supervision Received

General guidance from assigned supervisor.

Supervision Given

May supervise assigned support staff.

Required Education

Bachelor’s degree from an accredited University.

Preferred Education

None.

Licenses/Certifications

Texas Contract Developer (or a similar certification) or ability to obtain within eighteen (18) months of hire.

Required Experience

Two (2) years experience in management, administration or preparation of contracts, or in purchasing or procurement.

Preferred Experience

None.

Equipment

Standard office equipment including word processing, spreadsheet, database, and e-mail software.

Working Conditions

Needs to be able to successfully perform all required duties. Fast-paced office environment. May work some evenings and/or weekends. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley. Work is performed primarily in a general office environment across the Rio Grande Valley.

Other

Must possess knowledge and thorough understanding of principles of general procurement practices, Uniform Commercial Code, and overall sound business practices. Familiarity with applicable state and federal laws and regulations regarding commercial contracts. Ability to analyze information, situations, problems, policies and procedures, formulate logical and objective conclusions from facts/situations/data/observations. Ability to work cooperatively in an effective manner with a diverse group of people while exercising diplomacy and confidentiality. Must be able to multi-task priorities and projects in order to meet deadlines. Strong verbal and written communication skills with emphasis on presentational and interpersonal communication are desired.

Physical Capabilities

N/A

Employment CategoryFull-Time

Minimum SalaryCommensurate with Experience

Posted SalaryCommensurate with Experience

Position Available Date03/04/2024

Grant Funded PositionNo

If Yes, Provide Grant Expiration Date

Posting Detail Information

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: *Date of Birth *Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days. If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .

Quick Linkhttps://careers.utrgv.edu/postings/41996

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Are you a current UTRGV employee?

• Yes

• No

• • Are you now, or previously, employed by The University of Texas System or any of its institutions?

• Yes - I currently am employed by the UT System or its institutions

• Yes - I have previously been employed by the UT System or its institutions

• No - I have never been employed by the UT System or its institutions

• • Please select your highest level of completed education.

• 6th grade education

• 10th grade education

• High School Diploma or GED

• Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours

• Bachelors Degree from an accredited university

• Masters Degree from an accredited university

• Ph. D. or other terminal degree from an accredited university

• None of the above

• • Please provide the field of study for your education:

(Open Ended Question)

• • Please indicate the number of years of work experience you have directly related to the position in which you are applying for:

• Less than 1 year

• 1 year

• 2 years

• 3 years

• 4 years

• 5 years

• 6 years

• 7 years

• 8 years

• 9 years

• 10 years

• Over 10 years

• • Do you meet the minimum requirements for this position?

• Yes

• No

Applicant Documents

Required Documents

• Resume

• Unofficial Transcripts

Optional Documents

• Cover Letter/Letter of Application

• Reference Letter 1

• Reference Letter 2

• Reference Letter 3

• Certifications and Licenses

• Training Certificates

• Other Document

• List of 3 References

• Unofficial Transcripts 2

• Unofficial Transcripts 3

• Letter of Interest

• Unofficial Graduate Transcripts

• Additional Document