Campus Pride Jobs

Janicki Industries is an innovative, family-owned aerospace company located at the foot of the Cascades. We focus on engineering and manufacturing complex projects for companies in the aerospace, defense, and space industries. We are looking for a Sr. Executive Administrative Assistant to provide high-level support to senior leaders, ensuring the efficient operation of their office and helping them manage their time and responsibilities effectively.  The preferred candidate is a seasoned Sr. Executive Administrative Assistant with at least 5-7 years of administrative experience.

*POSITION DESCRIPTION *

This position is located on-site in Sedro-Woolley, Washington State

The following essential job functions are performed:

• With minimal guidance, the ideal candidate will assume responsibility for planning, organizing, and executing projects of varying sizes and complexities.
• Provide high-level administrative support to the Vice President, including managing calendars, scheduling meetings, creating agendas, and ensuring team members are prepared for said meetings.
• Prepare and deliver high-quality presentations, reports, and briefings to senior leadership and stakeholders.
• Coordinate and facilitate meetings, conferences, and special events, handling logistics and providing necessary materials and support.
• Books travel arrangements, keeps records of all travel booked, and reconciles the "Janicki Travel" credit card statement each month (online).
• Schedules conference rooms and Teams meetings; provides lunch for meetings when needed.
• Organizing and preparing for meetings, including agenda creation, note-taking, and follow-up on action items.
• Acting as the point of contact between the leaders and internal/external stakeholders.
• Managing budgets or procurement of office supplies and resources as necessary.
• Reviews, corrects, updates, and approves timecards.
• May be asked to review technical documents.
• May be asked to review budgets and plans.
• Completes assignments given by the VPs, Directors, Program Managers, and Project Managers.
• Performs other duties as assigned.
• Being at work on time and maintaining good attendance is a condition of employment and is an essential function of your job.

This position requires the ability to obtain a U.S. Secret Security Clearance (U.S. Citizenship Required). Janicki will assist with gaining this access once employed. Special Access Program or other Government Access Requirements are mandatory for this position and requires candidate agreed to enter a Continuous Evaluation program.

QUALIFICATIONS

*MUST BE U.S. CITIZEN OR LEGAL PERMANENT RESIDENT FOR THIS POSITION. *

Due to our ITAR and EAR regulations, applicants must be a US Citizen or of Legal Permanent Resident Status as defined by 8 U.S.C. 1324b (a) (3).

EDUCATION/EXPERIENCE

• An Associate Degree or two-year Technical Certificate preferred.  High school diploma or equivalent (GED) required. 
• 5-7 years Administrative Assistant experience required.  In Manufacturing/Engineering environment preferred. 
• Must have strong customer service skills and the ability to multitask.
• Must be able to work well independently and under pressure, meeting and completing multiple deadlines. 
• Must possess effective oral and written communication skills.
• Must be familiar with all Office applications including: Word, Outlook, Excel, etc. 

ADDITIO